Administration/Events Assistant

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Administration/Events Assistant
Summary
The Administrative/Events Assistant for the Community Services Department is responsible for assisting
in the administrative, accounting and event duties of the department.
Description of Duties
• Answer main phone line and ensure excellent customer service to the association residents
• Provide daily support to the Community Services Director and their Assistant.
• Assist with correspondence to staff, clubs, vendors, and entertainers, including reaching out to vendors
for donations.
• Write monthly articles for the Link magazine covering Community Services news, events, and
entertainment.
• Assist with designing flyers and oversee all electronic blasts from the Community Services Department.
• Serve as backup for the recording secretary, preparation of meeting agendas, supporting material and
compilation of minutes.
• Assist with planning and executing duties for all events and Starbright Theatre productions.
• Assist with scheduling volunteer staffing.
• Adjust schedule to accommodate attending necessary events on weekends and evenings.
• Keep accurate accounting for all events. Process and maintain all invoices, accounting spreadsheets,
ROI’s, check requests and post event summaries.
• Assist with programming events into the Electronic Display boards.
• Assist with creating events in Arts People ticket sales system.
• Create and update forms.
• All other duties as assigned.
Machines and Equipment Used
• Those typical of an office environment
Essential Knowledge, Skills and Abilities
• Energetic, outgoing, and creative.
• Detail oriented, ability to multi-task, time management abilities, and good problem-solving skills.
• Skilled in proper telephone etiquette
• Excellent customer service skills
• Strong communication skills – written and verbal.
• Strong interpersonal skills and ability to deal with a diverse type of people.
• Ability to follow oral and written instructions.
• Excellent organization and time management skills.
• Ability to cope with limited resources, seize opportunities and think creatively.
• Ability to work quickly, effectively, and efficiently as part of a team when time is factor.
• Proficiency in computer/internet use and Microsoft Office Suite including MS Windows, Word,
Excel, Outlook, and Publisher
• Ability to learn new computer programs.
• Ability to apply safe work practices.
Minimum Qualifications
• High School Diploma/GED with a preferred minimum 3 yrs. experience in event planning and office
environment
• Valid driver’s license to operate any company vehicle with minimum state required auto insurance on
personal vehicle if used for work purposes.
Physical Demands and Work Environment
•
Physical demands:
Walking, sitting, bending, stooping and standing for prolonged periods.
Lifting/moving up to 25 pounds regularly and may differ in cases of emergency. Sufficient strength and
stamina to ensure a productive work environment.
•
Work Environment:
Risks and discomfort typical of indoor/social meeting hall environment with
some light noise exposure. Requires performing job functions in compliance with all SCSCAI policies
including all SCSCAI safety policies and procedures.
Application Process:
Deadline:
Until filled
Salary:
Hourly Non-Exempt full time position
To Apply:
Include Cover Letter stating interest and Resume.
Indicate the job you are applying for on the application.
Include completed application for employment:
Email to: ****
****
**MEMBERS ONLY**SIGN UP NOW***., Attn: Human Resources,
SCSCAI is an Equal Opportunity Employer

Company info

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