Grant Officer/ Senior Grant Officer/ Principal Grant Officer level

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Grant Officer/ Senior Grant Officer/ Principal Grant Officer level

Duties: Responsible for protecting University interests relating to the business of university research by reviewing proposal guidelines to identify potential issues with prospective awards; reviewing and negotiating the terms and conditions of grants and agreements with external sponsors (e.g. federal agencies, industry, universities and foundations) to ensure compliance with Federal and State regulations and University Policy; providing administrative oversight of grants and agreements; enforcing University policy and procedures; addressing compliance issues; and resolving legal, administrative and financial problems during the life of an award. Expertise provided by the Grant Officer includes a) an ability to interpret and apply a knowledge of federal regulations, state statute, University policy, and project requirements; an understanding of the administrative processes and procedures for grants and agreements, both inside and outside the University; ability to help investigators navigate these processes; ability to assess the legal, administrative, and financial risks associated with pre-award spending and recommend the establishment of pre-award spending accounts; an ability to guide investigators and other University personnel through business decisions related to managing their awards, an ability to monitor the expenditure of funds in support of sponsored projects; and an ability to represent the University to external sponsors and provide liaison with internal departments, (Sponsored Projects Accounting, Technology Transfer, University Counsel, Risk Management). Responsible for facilitating the management of sponsored projects on behalf of University faculty, staff, and students, while protecting the legal and business interests of the University. Will represent the University and work directly with sponsors: federal and state agencies, businesses, foundations, and other universities. Process incoming grants and cooperative agreements, subrecipient agreements, and modifications. Develop an understanding of the legal and administrative requirements of grants, cooperative agreements, and subrecipient agreements for the life of the award, including the administration of the University’s Organizational Prior Approval System for pre-award spending, budget deviations, and other unanticipated expenditures in order to assume independent award management responsibility. Grants management also includes the review of exceptions to the Cost Accounting Standards and the preparation and submission of formal requests for budget revisions, budget carryforward, PI transfers, no-cost extensions and all other administrative changes to the sponsored award.

Senior Grant Officer level: Serves as an experienced professional resource and mentor for other staff. Will facilitate review and recommend business process improvements. Serves as the liaison with sponsors. Operates largely independently and is familiar with the grant funding process from award receipt to close-out and is adept at understanding budgets and budget issues. Facilitate the review and acceptance of complex awards, have negotiation skills and apply sound judgment in decision making. Leading team members and initiatives as needed, and is expected to assist the Grant Administration Manager with training Grant Officers.

Principal Grant Officer level: Works with faculty, staff, students and other OCG employees in researching and answering funding related questions, interpreting and explaining award terms and conditions including applicable institutional, sponsor, local, state and federal laws, policies, regulations and facilitates the use of electronic systems related to award acceptance and institutional record keeping. Facilitates the completion of all UCB business processes as needed in performing their responsibilities. An expert in the grant funding process from award receipt to close-out and is adept at understanding budgets and budget issues. Specialized knowledge in regard to one or more sponsors. Identifies inefficiencies in procedures/polices, creates/implements effective solutions; and, assists in drafting or updating written policies and procedures. Leading team members and initiatives.

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