Attorney Assistant

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Attorney Assistant
Duties: Following the Firm’s established document processing methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Prepares a variety of forms and creates new documents using the Firm’s Best Practice methods. Schedules and maintains timekeepers’ calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm’s client contact database program. Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers’ expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generates client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper’s work files, including daily and regular filing. Indexes and prepares files for off-site storage as needed. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from various media and receives and prints faxes. As requested, answers telephones and accurately takes and relays messages. Arranges for video conferencing and sets up conference calls. Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. Responds to customer/client requests in a professional manner. Identifies and responds to customer/client issues/problems in a timely manner, and seeks feedback/follow-up as appropriate. Builds effective working relationships.

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