Legal Assistant

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Legal Assistant

Duties: Reports to the General Counsel, reports directly to the President. Manages the legal affairs of the University, including provision of legal advice and assistance to the University’s Board of Trustees, President, Provost, Vice Presidents, Vice Provosts, Deans, Directors and Faculty. Provides confidential support to the University’s lawyers and works with the Executive Assistant and Office Manager to provide confidential administrative, reception, and general office support to the Office of the General Counsel. Involved in many sensitive and confidential matters and is responsible for maintaining the confidentiality of information and materials, including information and materials covered by the attorney-client privilege and work-product doctrines as well as personnel and student information, and therefore must maintain absolute discretion and confidentiality at all times. Work with OGC attorneys to evaluate and respond to subpoenas and records requests; collect and review responsive documents from departments; apply any applicable redactions; and determine the completeness and sufficiency of data collection. Provide litigation support, including gathering and reviewing documents, general logistical support and coordination with outside counsel, in addition to maintaining a highly sensitive and confidential database of pending claims, litigation, and resolution of same. Monitor a wide variety of correspondence, contracts, and other instruments, including following up on expected responses, obtaining needed signatures, and tracking important dates and deadlines. Be expected to professionally type, proof-read, and format correspondence, reports, memoranda, presentation materials and other documents. Be responsible for research in OJIN, PACER and Westlaw. Be responsible for tracking continuing legal education and other Oregon State Bar licensing requirements for attorneys, including preparing reports to the Oregon State Bar to demonstrate compliance with Bar licensing requirements. Maintain the OGC library of legal resources, including continuing legal education materials, and will be responsible for managing all electronic and paper files for the Office of the General Counsel. Receive and appropriately direct telephone calls, visitors, mail, and other inquiries, and annotate and relay clear messages. Serve as a liaison with faculty, staff, students and the general public, providing responses to general questions and other concerns. Be responsible for maintaining and monitoring the attorneys’ schedules and calendars, setting priorities for time, and obtaining all materials needed for appointments and events, including coordinating meetings involving a large number of individuals with complicated schedules on sensitive matters.

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