Administrative Receptionist

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Administrative Receptionist
DUTIES: Answer incoming telephone calls and direct call traffic to the proper person utilizing a Cisco Unity phone system with computerized transfer abilities. Organize and distribute daily mail. Provide hospitality services for the office, including preparing beverages and lunch setups for various internal meetings, coordinating with caterers when needed, cleanup of hospitality areas, and handling inventory related to meetings and events. Ensure conference center protocols are followed including proper sanitary procedures and other related protocols. Coordinate internal meetings with the Audio/Visual team when necessary. Assist in various day-to-day office and administrative tasks as directed which may include opening the office each morning, maintaining all receipts and handling reimbursements for charges, ordering supplies, stocking and sustaining common areas. Assist with occasional copying and scanning. Work closely with the clients, guests, and staff to ensure seamless day-to-day operations as the first line of contact with visitors and attorneys. Create a welcoming, comfortable and professional environment for all clients, guests, and staff.

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