Enr Program Manager

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ENR Program Manager

Responsibilities: Development, course selection and scheduling, maintenance of academic records, faculty management, budget and facility services management, public relations and community outreach, alumni and career services, personnel administration, and law-related conferences and activities that serve Oregon, the Northwest and the nation. Serves as administrative support for the ENR and Center by performing a variety of skilled administrative tasks for the Faculty Director, Director, Research Associate and ENR students. Works with independence of action and a high degree of confidentiality under the Faculty Director and the Director, who give general instructions and assignments. Handling many diverse students, donors, alumni, distinguished guests and faculty members to coordinate the smooth execution of mission and goals. Reports to the ENR Director. Communications, budget management, student recruiting, career support, annual event planning, project and student support, development, and office administration. Student Recruiting and Career Support: Assists in executing effective recruiting strategies for prospective students interested in environmental law including electronic and print communications to prospective students. Managing admissions files consisting of students interested in environmental and natural resources law that are admitted to the University School of Law each spring. Managing these files includes reviewing applications, crafting tailored and unique recruitment strategies for each file, contacting the students, coordinating visits to campus and meetings with current students, faculty, and alumni, and working with the Admissions Office to obtain competitive scholarship offers tailored to each student’s circumstances. Receiving and meeting with prospective and admitted students who visit the Center, both planned and drop-ins, and effectively communicating the UO School of Law and the ENR Center’s competitive offerings, opportunities, and advantages to these visitors. Assists in facilitating the employment of students and alumni in coordination with the law school’s Career Planning and Professional Development Center, including generating materials on placement strategies and opportunities. Works with students and faculty on an individual basis to craft dynamic job seeking strategies tailored to each student’s experience, resources, and goals. Responsible for searching for and disseminating – to both students and career services – job announcements relevant to ENR students. Tracks student employment for students as they progress from 1L to alumni and throughout their careers. Annual Events and Student Support (20%). . Manage the details of ENR’s annual events (Faculty Retreat, Orientation, Rennard Strickland Lecture, Alumni Reception, and the Indigenous Peoples’ Reception) as well as other ENR events as they arise. Create flyers and email advertising. Arrange for refreshments and food from UO Catering and outside vendors for events and student and faculty meetings. Reserve space and arrange for set-up and technology as appropriate. Coordinate invoicing and payment with accounting staff. Responsible for conference planning including: coordinating meetings, reserving rooms, obtaining estimates for publications and services, tracking budget, developing and distributing advertisements, coordinating registration, developing website, and providing information to public and participants. Responsible for working with students to facilitate their own student-run events, including the JELL Symposium, GBI Symposium, PIELC, and ENR Fellows film screenings, lectures, and informational sessions. Manage all outreach and communications efforts for the ENR Center including hardcopy and electronic communications. The Program Manager is responsible for drafting, attaining cost estimates, designing, editing, printing, and disseminating targeted and effective materials, including: two annual newsletters, strategic press releases, project announcements, marketing of faculty, student and alumni accomplishments, postcards, letters, etc. Also, the Program Manager is charged with increasing the ENR Center’s online presence by utilizing various social media outlets including, Facebook, Twitter and Youtube. The Program Manager also works with UO Law Communications staff in updating and redesigning the ENR website, including formatting and content. The Program Manager hires photographers for special ENR events and manages the use of these photos in a strategic fashion on all ENR communications platforms. The Program Manager is responsible for regular email correspondence with faculty, students, staff, and outside stakeholders regarding ENR work, opportunities, and events. The ENR Program Manager works with the UO Law Communications staff to ensure that ENR related accomplishments and events are effectively publicized. The Program Manager is responsible for the maintenance of the ENR Center’s contact database.. Development (15%). . The Program Manager supports the ENR Center’s development strategies, including generating, managing, and submitting grant applications and other fundraising materials. The Program Manager is responsible for coordinating with Sponsored Project Services in the preparation of all grant materials and submissions, including preparing and submitting documents to the EPCS system. The Program Manager is also responsible for learning how to properly navigate and fulfill the requirements of external organizations’ online grant proposal submission systems and software.. . Interdisciplinary Research Projects (10%). . The Program Manager supports the Director in implementing the goals of each of the seven interdisciplinary projects, including communications related to the substantive research work and supervising administrative and event planning work done by ENR fellows. The Program Manager supports the ENR Research Associate and Post-Graduate Fellowships Program as well.. . Office Administration (10%). . Perform office duties for ENR and the Bowerman Centers including: draft, edit and format documents and manuscripts from written drafts or general instructions; schedule meetings in the Center conference rooms for ENR faculty, other Law School faculty and student groups; maintain a set of back-up keys to the Center and secure the offices at the end of the day; attend staff meetings with Director and Faculty Director; respond to incoming inquiries by e-mail or telephone from faculty, students and the public requiring detailed knowledge of ENR and the Law School; develop and maintain two filing systems for Center: one for public use and the other for the Director; create an annual budget proposal; track expenses and reconcile against budget; manage all Center documents and photos; maintain inventory and order supplies as needed; supervise ENR student worker.

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