Business Administrative Associate

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Business Administrative Associate - University Counsel
Duties: Coordinates the handling of subpoenas for records received by the University, notifying person being served of what actions the Counsel’s office is likely to take, requesting the subpoenaed documents and/or records from the various departments and colleges, securing the material and, after review by Counsel, forwarding the material in response to the subpoena. When requests are made for records, the incumbent assists in evaluating who is authorized to receive them and what procedures must be followed before the records can be released. Must be able to identify differences in handling among subpoenas, releases, summonses, warrants and complaints. Manages and oversees attorneys’ daily activities including oversight/knowledge of the many issues that involve the attorneys. Maintains their calendars including scheduling daily meetings and long-range commitments. Accepts invitations to events based on the schedule and drafts responses or regrets. Advises attorneys of their daily schedule and prepares appropriate information and briefs to prepare them for the appointment. Apprises attorneys of required follow-up and deadlines. Receives verbal, electronic and written inquires for assigned attorneys and redirect inquiries to other attorneys, as appropriate, on their behalf. Acts on behalf of the attorneys to respond to inquiries to bridge gap between availability and urgency of required attention which requires comprehensive knowledge about the current matters the attorneys are managing, University General Rules and Statutes, University policies, procedures, and established precedents. Navigates the organizational structure of the University and understands the composition of external bodies having influence or working relationship with the University. Serves as confidential assistant and primary resource person to the attorneys in handling and safeguarding sensitive and confidential issues. Handles and safeguards sensitive and confidential issues for the attorneys. Assists in scheduling appointments using discretion regarding priorities of the individuals involved as well as appropriate matters handled in the office, schedule meetings and conferences, maintain the calendars, advising the attorney of upcoming legal proceedings in time for them to prepare for same. May be handling the calendars for more than one attorney. Assists in maintaining a complex file system.

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