Business Administrative Associate

Profile

Business Administrative Associate - University Counsel
The candidate performs the above functions by assisting attorneys and performing tasks in a variety of areas, including litigation, transactional and other matters that are customarily handled in a university legal office. Identifies various types of legal documents, such as subpoenas, to assist attorneys in proper processing. Coordinates responses, including contacting employees, requesting responsive documents and/or records from various units, and, after review by attorneys, sending correspondence and materials to the requesting party. Assists with multiple attorneys' daily activities including oversight/knowledge of the many issues that the attorneys are handling. Maintains attorneys’ calendars, including scheduling meetings and long-range commitments. Accepts invitations to meetings and other events, drafts responses or regrets. Advises attorneys of their daily schedules and prepares appropriate information and briefs to prepare them for appointments. Apprises attorneys of required follow-up and deadlines. Receives and responds to inquiries for assigned attorneys and redirects inquiries to other attorneys, as appropriate, on their behalf. Navigates the organizational structure of the University and understands the composition of external bodies having influence or working relationship with the University. Serves as confidential assistant and primary resource person to the attorneys in handling and safeguarding sensitive and confidential issues. Assists in maintaining a complex file system comprised of a detailed indexing and referencing system. Assists in filing system maintenance, updating previously established files, maintaining database and setting up new files. Performs other duties in relation to the unit as assigned.

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