Legal Assistant

Profile

Position Summary

JG Boyd Law Firm is seeking a highly organized, detail-oriented, and professional Legal Assistant to support our growing family law practice. The ideal candidate will possess excellent communication skills, strong administrative abilities, and a commitment to providing exceptional client service.

This position plays a critical role in supporting attorneys and paralegals with the daily management of family law cases, ensuring that documents are prepared accurately, deadlines are monitored, client communications are handled professionally, and cases progress efficiently.

The successful candidate must be able to manage multiple priorities, maintain confidentiality, and demonstrate professionalism and compassion when working with clients navigating sensitive family law matters.

Key Responsibilities

1. Legal Administrative Support

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  Provide daily administrative and case support to assigned attorneys and paralegals.

  
  


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  Prepare, format, proofread, and organize legal correspondence, pleadings, motions, notices, and other legal documents under attorney supervision.

  
  


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  Maintain accurate and organized electronic case files.

  
  


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  Assist with preparing and assembling court filings, discovery materials, and hearing documents.

  
  


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  Coordinate document signatures, notarizations, and delivery of legal documents.

  
  


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  Manage incoming and outgoing correspondence and ensure timely follow-up.

  
  


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  Support electronic filing through Georgia's applicable court filing systems.

  
  

2. Family Law Case Support

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  Assist with administrative aspects of divorce, child custody, child support, legitimation, modification, and contempt matters.

  
  


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  Support attorneys and paralegals with gathering necessary client information and documentation.

  
  


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  Assist in organizing financial disclosures, affidavits, and supporting documentation.

  
  


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  Track outstanding client documents and follow up to ensure timely submission.

  
  


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  Prepare and maintain case checklists to ensure required administrative steps are completed.

  
  


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  Assist with organizing discovery requests, responses, and exhibits.

  
  


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  Support preparation for mediations, depositions, hearings, and trials.

  
  

3. Client Communication and Service

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  Serve as a professional point of contact for clients regarding scheduling, documentation, and routine case updates authorized by the attorney.

  
  


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  Respond promptly and courteously to telephone calls, emails, and client inquiries.

  
  


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  Schedule client consultations, attorney meetings, mediations, and court-related appointments.

  
  


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  Maintain consistent communication with clients regarding outstanding documentation and administrative requirements.

  
  


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  Document client communications and follow-up activities in the firm's case management system.

  
  


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  Demonstrate empathy, patience, and professionalism when working with clients experiencing emotionally challenging situations.

  
  


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  Refer legal questions and requests for legal advice to the assigned attorney.

  
  

4. Calendar and Deadline Management

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  Maintain attorney calendars and coordinate court appearances, consultations, deadlines, and meetings.

  
  


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  Track court dates, discovery deadlines, and other important case milestones under attorney supervision.

  
  


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  Provide timely reminders to attorneys and paralegals regarding upcoming deadlines.

  
  


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  Coordinate scheduling with clients, opposing counsel, court personnel, and other parties.

  
  


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  Assist with ensuring cases remain organized and progress according to established timelines.

  
  

5. Case Management and Workflow

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  Maintain accurate case information within the firm's case management software.

  
  


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  Update case statuses, task assignments, deadlines, and client records.

  
  


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  Monitor outstanding administrative tasks and communicate concerns or delays to the assigned attorney.

  
  


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  Support established case management procedures and standard operating processes.

  
  


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  Assist with opening new matters, maintaining active files, and closing completed cases.

  
  


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  Participate in team meetings to review case progress, priorities, and outstanding assignments.

  
  

6. Billing and Operational Support

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  Accurately record billable and non-billable time when applicable.

  
  


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  Assist attorneys and paralegals with tracking billable activities and maintaining accurate time entries.

  
  


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  Support invoice preparation, client billing inquiries, and administrative billing follow-up as assigned.

  
  


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  Maintain accurate records of administrative work completed.

  
  


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  Assist with improving office workflows, document organization, and overall operational efficiency.

  
  

Required Qualifications

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  High school diploma or equivalent required; associate degree, bachelor's degree, or legal administrative certification preferred.

  
  


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  Minimum of 2 years of administrative or legal office experience preferred.

  
  


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  Prior experience in a family law practice strongly preferred.

  
  


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  Working knowledge of legal terminology, court procedures, and legal document formatting.

  
  


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  Proficiency in Microsoft Office, including Word, Outlook, Excel, and Adobe Acrobat.

  
  


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  Experience with legal case management and electronic filing systems preferred.

  
  


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  Strong organizational skills and exceptional attention to detail.

  
  


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  Excellent written and verbal communication skills.

  
  


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  Ability to manage multiple tasks and competing deadlines.

  
  


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  Ability to handle confidential and sensitive information professionally.

  
  

Company info

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