Contracts Specialist - Procurement and Contract Services

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Contracts Specialist - Procurement and Contract Services
The candidate will handle the revising, processing and executing of University contracts, licensing agreements, nondisclosure agreements, memorandums of understanding and other legally binding agreements as required by the University. Will conduct contract reviews and provide red-lined recommendations to vendors to bring agreements into compliance with Tennessee state law and University fiscal policy requirements. Work with the Director of Procurement and Contracts, as well as other teams, such as Finance, Legal, Risk Management/Safety, and the UT System Office, on contract financial, legal or insurance requirements, and to analyze potential risks that legal agreements and contractual revisions may pose to the University. Serve as point-of-contact between the University’s campus departments and vendors as to contractual provision finalization and agreement execution, partnering with the Director of Procurement and Contract Services as needed. Ensure all contracts are electronically signed and delivered to relevant parties. Maintain and update contracts and amendments in the University's contract management system for ease of accessibility by campus departments and the staff of Procurement and Contract Services, and for audit purposes. Maintenance will reflect an organized system of electronic records in accordance with University policies, as well as legal and regulatory frameworks. Provide direction as needed to campus departments on contract review guidelines and requirements, with administrative task support from the Purchasing Specialist on the Procurement and Contract Services team. Must have Associate’s degree in Paralegal studies or equivalent. Bachelor’s degree in Business Administration or related field is preferred. Must have 2 years of experience in a contract specialist, paralegal or related role and five years of experience in an office environment. 2 years of customer service experience is preferred. Should preferably have knowledge of state contract requirements and fiscal policy in a higher education setting. Experience in an operation involving quick and accurate completion of assigned tasks in accord with specific legal requirements is strongly desired. SAP knowledge is a plus. Must have excellent organizational skills and the ability to maintain a working knowledge of University policies and procedures. Must have excellent reading, comprehension and communication skills, both oral and written.

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