Executive Project Coordinator

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Executive Project Coordinator
The candidate will serves as executive assistant to the Dean of the Law School to support and follow through on all office routines and the performance of administrative tasks necessary for the orderly functioning of the Dean’s office. Coordinate the Dean’s schedule for on- and off-campus meetings, appointments, fundraising contacts with major donors, and employment interviews. Liaison with the Law School community, including faculty, staff, alumni, and students, as well as with University executive offices. Demonstrate a high level of diplomacy, tact, confidentiality, and discretion. Complete, submit, and route all correspondence of a business and confidential nature. Route correspondence to the appropriate associate dean, assistant dean, or faculty member. Gather material for use in responding to correspondence. Prepare and proofread all outgoing correspondence. Maintain master files and confidential files relating to Law School budgets and other matters, including indexing, retrieving, copying, and collating as needed. Prepare agendas and supporting materials for faculty meetings and CAP meetings as well as attendance at all faculty and CAP meetings. Initiate and handle all processing related to faculty appointments such as rank and tenure, promotions, and faculty long term contracts, including applications, interview schedules, completion of appropriate University forms, liaison with the Provost and others, and maintaining faculty records. Liaison with the Association of American Law Schools with respect to reports, membership information, and coordination of annual AALS faculty recruiting conference. Liaison with American Bar Association with respect to reports, correspondence, bulletins, and annual statistical questionnaire. Respond to alumni and other recommendation letters regarding prospective students. Maintain professional time records for all exempt staff. Oversee, make, and follow up on travel arrangements. Answer phones, respond to inquiries or requests from faculty, staff, alumni, students and others, and direct inquiries or requests to the appropriate person or unit. Maintain and supervise the decorum and smooth functioning of the Dean’s office, including setting a high standard of welcoming guests.

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