Junior Accountant - Accounts Receivable Collections amp Billing

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Junior Accountant - Accounts Receivable, Collections & Billing
Duties: Remote scan daily bank deposits and enter receipts and bank wire into Elite. Resolve discrepancies in a timely fashion and elevate issues. Verify batch summary reports and maintain collection files. Proactively respond to attorney/client inquires on AR, WIP and unbilled balances and supply documentation when necessary. On periodic basis, assist Attorneys and Controller’s group with collection efforts in reviewing accounts receivable and collecting upon past due client accounts. For delinquent accounts, follow-up with clients by supplying invoices. Track progress with goal to resolve all payment issues. Review and perform edit changes on pre-bills as directed by attorneys’. Generate client bills and release. Ensure that rates and specifics per the fee agreement are in-sync with attorneys’ request to bill. Facilitate responses to inquiries on client billing. When requested by client, use third party electronic billing systems (example, LEEDS, Bill.com, Legaltrek) and ensure timely filing in accordance with the fee agreement. Validate all client vouchers and confirm that data captured is accurate and the voucher is executed and returned to client in timely manner. Process attorney expense reports and voucher costs. Work closely with Accounts Payable Supervisor and meet month end deadlines Allocate firm charges (FedEx, messenger slips, Certified mail and Equitrax) weekly and prior to month end cut-offs. Prepare certain bank reconciliations and resolve reconciling differences prior to recording any adjustments. Contact attorneys/paralegals and or administrators for late time entries and ensure that all time is finalized by mandated weekly deadlines. Utilize reporting from the accounting and iTimekeep systems. Process outgoing bank wires and ensure compliance with statutory and accounting policies. Assist Trust Accounting Manager with the preparation of client trust disbursements ensuring that all documentation is complete. Assist Senior Accountants with filing and ad-hoc requests. Maintain firm financial records in an organized manner. Create and update MS Excel spreadsheets on a weekly, monthly, quarterly, and ad-hoc basis and provide data analysis as needed. Prepare periodic General Ledger account analysis for assigned accounts. Prepare quarterly Sales & Use returns. Manage retrieval and destruction of documents held in storage and ensure that documents are properly administered within stipulated guidelines.

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