Administrative Assistant

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Administrative Assistant
The candidate will have duties include : Take day-to-day office tasks away from agent, organizing workflow and reducing inefficiencies; Work with all vendors and affiliates to schedule and manage activities; Manage all systems and logs for current deals, lead generation, marketing and back office support; Own and continue to refine the Office Manual summarizing all material processes and procedures; Marketing - Drive execution of client development and retention; Work with team to create content and format for Newsletter (1x month); Email blasts (4x month)- listings or buyer needs; Work with team to create marketing pieces for email, social and mail to showcase deals, good reviews, market updates and any collaborations and programs. (pull mailing lists, create mailer and mail out); Data entry – client contacts, client tracking; Keep online agent profile up to date with listings or media; Create all listing marketing (brochures, flyers, social and online marketing, etc.); Create and print show sheets for listings; Create and print supplementary docs for listings/showings; Create and send holiday, birthday, and anniversary cards to clients/referral partners; Deals - Manage the backend process from pre-listing to contract to close; Handle scheduling and payment of all preferred vendors, including professional photographers, contractors, inspections, floor plans, staging etc. Setup showings for team leaders. Post new listings on all required sites. Compile and distribute weekly and monthly reports to clients (buyers and sellers). Compile, prepare and finalize board packages and applications. Act as a liaison between clients and agent. Answer emails regarding scheduling, or new leads while providing a concierge-level customer service to clients and customers (Organize emails). Keep agent informed about challenges and issues that need to be handled.

Company info

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