Construction Administrative Assistant

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Construction Administrative Assistant
New Jersey mechanical construction contractor is seeking a Construction Administrative Assistant. Successful candidate will be a key member of the team who supports project managers by overseeing administrative tasks, communicating with clients and subcontractors and ensures resource availability for the project team.
Responsibilities:
Maintains insurance certificates as required by clients and subcontractors;
Maintains company-wide subcontractor agreements and Purchase Orders;
Prepares and maintains all project files, including Manpower Reports, Project Schedules, Submittals and Requests For Information (RFI's);
Prepares bid worksheets for new estimates and proposal forms, prepares instructions to bidders (ITB) and works with subcontractors on specifications;
Sends ITBs and follows up with subcontractors, and distributes bid packages;
Oversees and supports all administrative duties in the office and ensures that office is operating smoothly
Maintains office services by organizing office operations and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and monitoring clerical functions;
Performs administrative duties including greeting visitors, answering and directing all office phone calls;
Receives and sorts incoming mail and deliveries, and manages outgoing mail;
Manages office supplies inventory and places orders as necessary.
Send resume to:
Mark W. Wonders
Senior Executive Recruiter
Liberty Personnel Services, Inc.
Email: ****
Connect with me on LinkedIn!
#LI-MW1
#AdministrativeSupport
#Construction
#MidSeniorLevel
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