Assistant Registrar

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Assistant Registrar
The candidate will be responsible for: Assist students, faculty, administrators, alumni, outside agencies, and the general public with a variety of inquiries regarding academic and administrative rules and procedures. Oversee final examinations. This includes supervising the hiring, training, and scheduling exam proctors, supervising the preparation of the examination packets, the printing of exams taken on computers, the sorting of completed exams, and distributing completed exams to faculty. In addition, the Assistant Registrar supervises the collection of exam information from faculty and the duplication of exams. Build exam files and imports the information into the ExamSoft (testing software) website so that students can take their exams on computers. Send detailed information to all students at the School of Law regarding the exam software and taking exams on computers. Schedule the individual examinations for students receiving exam accommodations. This requires coordination with the University’s Office of Student Disability Services. Advises students receiving accommodations of examination policies and procedures related to taking an accommodated exam. Manage grade collection, compliance, and entry. Collect exam/grading data from each faculty member and direct the creation and distribution of the appropriate grade roster and grading guidelines for each course. Weight and combine scores in anonymously graded courses so that professors may complete final grading. Check all submitted grades for compliance with grading curves and work with faculty to resolve any issues. Enter all grades for all courses in Banner. Under the direction of the Registrar, plan and manage the course registration process. Supervise the input of the course schedule into the student registration system (Banner). Assist with the preparation of registration materials for posting on the law school website. Create, maintain, and post each semester’s course schedule addendum; update it as necessary. Create the priority registration statement and code reserved seats as necessary. Create and maintain the booklist for the school of law. Collect required/recommended textbook information from faculty, send information to the bookstore, resolve any questions regarding out of print or newer editions of texts, and post the booklist for students. Oversee end of year class level changes for students including tracking JD/MBA applicants and approving/notifying students who apply to transfer divisions. Serve as liaison between students and the School of Management for students pursuing the concurrent JD/MBA degrees. Work with disqualified students who are seeking readmission to the law school through the re­examination process; create and mail Petition for Re­ examinations, place re­examinees in courses and notify professors of re­ examinees/repeaters in their courses. Assist the Registrar in managing the degree awarding and bar certification process. This includes the coordinating, preparation, and mailing of degree audits to students, the evaluation of student records to determine if degree requirements have been met, the awarding of degrees, the management of the certification of eligibility to sit for state bar examinations, and the management of the ordering and distribution of diplomas. Assist in determining semester/academic year/graduation honors. Ensure that students, faculty, and staff receive timely, accurate information and excellent customer service when registering for classes, obtaining transcripts, and graduation processing. Supervise staff on a variety of projects. Oversee the hiring and supervising of student workers. Responsible for long term projects as assigned. Represent the Law Registrar’s Office on University committees, at graduation(s), and orientation. Must have impeccable attention to detail and the ability to manage multiple projects simultaneously. Assist with software implementation and Banner upgrade testing. Other duties as assigned. Must have a bachelor’s degree. Should have 3 years of experience working in an administrative capacity within higher education, or three years of supervisory experience. Must have 2 years of registrar/records/examination experience in an educational setting, is preferred. Should preferably have 2 years of experience working at a law school. Experience with the application of student information systems (i.e. Ellucian Banner) is preferred. Excellent interpersonal, writing, communication, and customer service skills. Strong computer application skills: proficient in using Microsoft Word, Excel.

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