Director of Registration and Records

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Director of Registration and Records
The candidate will under the direction and supervision of the Associate Dean for Academic Affairs, is responsible for all aspects of law registrar duties at the firm's, which includes: registration; examination scheduling and administration; maintenance and storage of academic records; grading, ranking, and graduation; degree and information verifications; preparation of reports from student data; management of staff; administration of firm's academic policies in consultation with the Associate Dean for Academic Affairs; and managing the student information system (Banner). Will oversee scheduling data entry into Banner and implement various changes and updates through the add/drop period of each semester, publish registration schedule and assign registration times for students, section and register incoming and current first year students for class sections, enforce holds on student registration, implement systems to ensure that conditions of registration are followed, and resolve course conflicts and over-registration for courses. Provide services necessary to conduct final examinations, including scheduling all exams and exam room assignments, arranging appropriate test-taking environments for students with special accommodations, ensuring proper student conduct during all examinations, arranging and overseeing out-of-sequence examinations, monitoring take-home examinations, maintaining the anonymity of students in all examinations, arranging all supplies needed for examinations, and monitoring grades for normalization purposes. Act as the official custodian of all law student academic records. Record the academic progress of students on official transcripts (course enrollment, grades, GPA, probation, suspension, reinstatement, and other items regarding student academic status), maintain the official file for each student, and monitor and record access to student files as required by FERPA. Assist students with regard to their academic status by performing the following duties: recording final grades, reporting annual class ranking, reviewing graduation status prior to the commencement of the final year of student studies, confirming academic status to third parties upon request and release by students, determining credit to be allowed for courses taken in dual degree programs and in graduate departments of the University, and determining whether degree requirements have been fulfilled and preparing the necessary data regarding graduates for faculty confirmation of degrees. Coordinate and participate in the planning, organizing, and implementation of orientation and commencement (including assembling the May commencement program). Oversee the completion and confirmation of requests for student and alumni degree and information verifications, which frequently requires character details from student records. Assist with preparation of reports from student data. Manage the format of the Academic Progress Report (APR), ensure requirements are tracked in Banner and appear appropriately on the APR. Compile and provide data for reports and planning purposes. Assist in the preparation of the annual ABA Questionnaire. Compile data necessary to record and analyze performance on the Colorado bar examination by College of Law graduates and such comparative data regarding other law schools, as are made available by the Supreme Court Board of Bar Examiners. Responsible for enrollment data regarding students and faculty. In coordination with the Associate Dean of Academic Affairs and the Assistant Dean of Student Affairs, assist in the administration of the academic policies of the College of Law. Specific policies include fulfillment of degree requirements, academic probation and suspension, limitation of class enrollment, administration and scheduling of exams, late registration and dropping/adding classes, transfer and special status students, withdrawal of students, ranking of students, and the confidentiality of student records. Counsel students regarding their academic status. Oversee all transfer, special, and dual degree students, which entails providing a transfer evaluation and/or a degree plan, counseling in regards to College of Law policies, and tracking academic performance to ensure compliance with requirements. Other duties as required. This includes coordinating with the Assistant Dean of Student Affairs and the Assistant Dean of Admissions, managing the student information system (Banner), representing the firm's at meetings with appropriate counterparts of the University, participation in professional organizations (National Network of Law School Officers), and assessing the equipment needs for all functions of the office. Also responsible for implementing and keeping a working manual of policies and procedures related to registration and student records.

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