Senior Administrative Associate - Senior Administrative Associate And Paralegal

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Senior Administrative Associate - Senior Administrative Associate and Paralegal

Duties: To provide highly complex, executive-level support to the assistant vice president, and staff members within the Office of Institutional Equity (OIE), coordinating and organizing administrative processes and office workflow using a high degree of initiative, judgment and discretion. Provide high-level, clear and accurate information to staff members within OIE. Serve as key support to assistant vice president of OIE. Schedule and create appointments for associate vice president, accepting and moving calendar entries with precise judgment and discretion, and managing all scheduling conflicts. Oversee and/or assist in providing support for the administrative duties and programmatic functions of the office. Utilize sound judgment, initiative, and proactive work abilities in preparation and anticipation of the workflows within the office. Effectively manage the tasks, needs and activities of the office. Provide exemplary customer service to members of the campus community. Supervise a full-time Administrative Associate and a student employees. Oversee and/or provide maintenance and management of OIE's triage program and database systems. Manage data intake forms, complaints, accommodations, correspondence, and other documentation via entering and tracking data into a specialized electronic system. Oversee and/or prepare reconciliation of payments and encumbrances for the office. Provide reports on budgetary and fiscal matters. Assist the office with day-to-day tasks including telephone and visitor reception, managing inquiries, requests, and accommodations with clients, visitors, faculty, staff and administrators. Provide quarterly and as needed reports on budgetary status and activities. Manage conferences and travel for staff members. Take initiative and make recommendations to the assistant vice president and other staff members regarding operational and programmatic functions.

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