Senior Administrative Associate

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Senior Administrative Associate
The candidate will be responsible for: Assist with daily operations of the Vice President for Legal Affairs litigation matters. Coordinate with University departments to collect and organize documents and information that is responsive to discovery requests and subpoenas for records as required by applicable Federal law, State of Texas law, Board of Regents' Rules and Regulations, and University policies and procedures. Assist with preparation of litigation holds. Provide support for executive level office operations that require exercising a high degree of initiative and judgment. Provide direct clerical support to attorneys as assigned, including coordination of complex executive-level calendars, travel, correspondence, meeting preparation and communications with other campus departments. Assist in providing responsive documents to open records requests directed to the Legal Affairs office. Act as Receptionist for the unit, answering and directing phone calls to the appropriate staff member or attorney, including providing assistance and general information to the general public and campus community. Direct meeting participants to the various offices within the office. Assists with purchasing and receiving for the unit. Other related functions as assigned. Occasional work week in excess of 40 hours may be required when working on special projects or during peak periods. Must have Bachelor's degree and 4+ years of clerical experience, including 2 years of experience at either the Administrative Assistant or the Administrative Associate level, or high school graduation or GED, and 5 years of clerical experience, including 2 years at the Administrative Associate level. Relevant education and experience may be substituted as appropriate; however 4+ years of applicable experience is required. Bachelor's degree in business administration, paralegal certification or seven years of clerical experience in a higher education legal environment preferred.

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