Team Managers

Profile

Team Managers

Duties: Provides day-to-day management and oversight of a team responsible for reviewing and approving grant and contract proposals, negotiating resulting awards, and exercising independent judgment and thorough analysis on administrative matters throughout the life of the award. Staff Performance Development and Technical Oversight: Serves as a direct supervisor to all team members and handles all personnel management on the team, including performance expectation monitoring, performance evaluation, professional development opportunities, promotional development growth planning, as well as performance counseling. Provides leadership and mentoring to staff on a daily basis. Works closely with team leads to mentor individual team members in topical areas for professional development. Holds regular team meetings to discuss specific topics, team workflow concerns or to highlight an area of policy or process change. Resolves complex questions or issues that arise, and coordinates with and escalates to OSP Associate Director(s) for resolution, as needed and as appropriate. Education, Development and Outreach: Reviews, recommends and assists in developing team members’ professional development plans and opportunities. Recommends classes, courses or webinars that may be beneficial to the team or the office. Prepares and presents material for staff enrichment and professional development. Works with the OSP Learning Specialist to plan on-boarding of new team members, including subject matter, training pace, evaluation, peer training coordination, and assignment of work during the initial on-boarding period. Prepares and leads outreach efforts to campus units. Represents the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission. Team Workload Assessment: Coordinates coverage, workload distribution, and re-assignments to maintain workload balance. Reviews standards and adequate coverage of all workload portfolios on the team, on a periodic basis. Requests and refers to manager reports to inform decision-making on training needs, routing and assignment, performance review, coverage, and other areas. Assists in development of necessary systems and processes to track workload volumes and status. OSP Leadership: Participates in Leadership meetings on a periodic basis and reports out on operational or policy areas that need review and assessment, office-wide. Based on prioritization, Team Managers and Team Leads work together to address these operational or policy areas. Coordinates assessment, transition and execution of enhanced methods, structures and approaches in the department assignment and work structure within the OSP. Evaluates role responsibilities and team composition needs, office-wide, on a continuing basis, in coordination with the Managers of other teams in OSP, and Leadership team. Makes position adjustment recommendations or team balance changes along with his/her Manager colleagues to the Associate Director and/or the Director. Works closely with the Associate Directors and Director to evaluate specialized policy development and implementation projects based on OSP’s strategic planning or due to external changes that impact OSP business operations. Work with partner central offices, the Office of Research, and other University collaborators on sponsored program policy or processes changes, under the direction of the Associate Director and/or Director. Operational Backup: May temporarily accept operational responsibilities for vacant staff positions, as needed, and is responsible for ensuring cross coverage within the team during staff absences. When operating as a back up to staff, this position is responsible for following standard office procedures.

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