Records Management Clerk

Profile

We have an immediate opening for a Records Management Clerk, with a minimum 1-2 years’ experience in Information Governance/Records Management within a professional services environment.
Summary of Duties:
The Records Management Clerk, reporting to the Records Management Supervisor, will assist the firm with the management of physical and electronic client matter information in the form of documents, records, files, and physical evidence in accordance with the firm’s information governance policies and procedures.
Job Responsibilities and Accountabilities
Assist with the organization, storage, retention, and disposition of client and firm business records, both physical and electronic
Provide expertise and guidance to firm members regarding records and information management-related matters and assist in records compliance activities
Review and update records and record metadata; quality check records and perform database searches; and ensure database information is complete and properly identified
Assist with and prepare client data/matter transfers for incoming and departing legal professionals in accordance with letters of direction; liaise with management in support of this process
Work with Lawyers and Assistants to cull physical materials that exist electronically and are not required to be stored in physical form
Assist Lawyers and Assistants to ensure physical matters and files are properly indexed when moving to offsite storage
Assist Lawyers and Assistants to ensure the electronic matters and files are properly maintained within the firm’s document management system (DMS)
Participation in special projects may arise from time to time, including but not limited to, assisting with cleanup and migration of physical files in preparation for office/workstation moves
Requirements and Qualifications
University degree or college diploma in Information Management, Information Science, Library Science, or other related field or commensurate experience
Professional certification in Records Management is considered an asset
1-2 years of relevant experience in Information Governance/Records Management within a legal or other professional services firm
Proficient in Microsoft Office Suite (Word, Outlook, Excel); document management systems (DMS); records management software; document imaging software; knowledge of archival data storage; and records preservation procedures, practices and techniques
Experience with records management, retention schedules, litigation holds, policy, storage and retrieval, and best practices for records management systems is preferred
Ability to lift banker boxes weighing 20 – 25 lbs
Solid research and problem solving skills with the ability to gather and analyze information, exercise sound judgement, and resolve issues in a timely manner
Excellent verbal and written communication skills, with the ability to effectively interact with all levels of the firm
Work effectively and balance the responsibilities as a team member and independently
If you take pride in the quality of your work, are client-service driven, and enjoy working in a fast paced team environment, we invite you to forward your resume, including your salary expectations to the Human Resources Manager, Athena Dimaras at ****

Company info

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