Human Resources Payroll amp Benefits Manager

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Human Resources, Payroll & Benefits Manager
Duties: Enhance the Firm’s human resources by planning, implementing, and evaluating team member relations and human resources policies, programs, and practices. Maintain the work structure by updating job requirements and job descriptions for all positions. Manage Firm human resources by recruiting, selecting, orienting, and training attorneys and staff. Support organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; and recommending changes. Manage a salary/pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; and recommending, planning, and implementing pay structure revisions. Ensure planning, monitoring, and appraisal of team member work results by scheduling management conferences/reviews with team members; hearing and resolving team member grievances; and counseling team members and supervisors. Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements, conducting investigations, maintaining records, and representing the organization at hearings. Enforce management guidelines by preparing, updating, and recommending human resource policies and procedures. Retain historical human resource records by maintaining a filing and retrieval system and keeping past and current records. Cultivate professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies. Contribute to team effort by leading team and accomplishing related results as needed. Maintain all payroll records. Review ADP time clock information for errors and contact various users for any missed times. Process bi-weekly transfer of payroll data to ADP. Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions. Compile internal management reports from payroll system software. Process payroll reports for external sources. Implement team member benefits programs and informs team members of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; and designing and conducting educational programs on benefit programs. Administer health and welfare plans, including enrollments and terminations. Process required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serve as the COBRA administrator for the Firm. Conduct new-team member orientations and onboarding to ensure team members gain an understanding of benefits plans and enrollment provisions. Counsel team members (and potential team members/applicants) on plan provisions so that individuals can make informed benefits decisions. Manage annual open enrollment period during 4th quarter of each year. Arrange for distribution of plan summary materials and required notices, assist with communicating changes to team members and arrange for onsite representation by providers. Conduct team member presentations. Process changes within deadlines. Resolve discrepancies with carriers, payroll and the Firm. Complete reports for management as requested. Audit the accuracy of monthly invoices and prepare account reconciliations. Analyze current benefits, evaluating the use, services, coverage, effectiveness, cost, plan experience and competitive trends in benefits programs. Coordinate and assist with the ACA and ERISA benefits reporting requirements. Prepare government reports related to EEO compliance or other HR functions. Write, revise, edit and proofread Firm policies and procedures and related documents as needed. Use electronic benefits bulletin board and other vehicles to communicate information. Produce the Firm telephone directory and other related lists. Serve as primary contact for plan vendors and third-party administrators. Coordinate transfer of data to external contacts for services, premiums and plan administration. Evaluate and revise internal processes to reduce costs and increase efficiency. Document and maintain administrative procedures for assigned benefits processes. Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees. Coordinate daily benefits processing. Manage enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing. Oversee maintenance of team member benefit files, maintain group benefits database and update team member payroll records. Survey industry trends. Complete benefits surveys and review information obtained from the results. Analyze complex benefits information. Forecast trends and assist with future benefits designs. Develop specific recommendations for review by management. Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration and funding. Prepare budgetary recommendations and assist in the monitoring, verifying and reconciling of budgeted funds. Provide customer service support to internal and external customers. Develop communication tools to enhance understanding of the Firm’s benefit package. Design and distribute materials for benefits orientations, open enrollment and summary plan descriptions. Provide training and support to all attorneys and staff.

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