Accounting/Payroll Clerk

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Job Description
Requirements
MOS Code: 89A (Army), 441 (Coast Guard), 43-3031.00 (Marine Corps), 43-3031.00 (Navy)
Education and Experience : A High School diploma or GED, and two (2) years clerical experience involving some accounting support or payroll duties.
Licenses and Certificates : None.
General Purpose
Under general supervision, perform specified standard accounting clerical payroll processing, collection, disbursement, purchasing or bookkeeping work in accordance with established procedures.
Typical Duties
Perform standard documentation and processing related to accounts payable and receivable, if assigned. Involves: Match invoices to packing slips, review refund claims and invoices for accuracy or generate invoices, enter transactions in automated financial management and inventory systems, and audit monthly vendor statements. Decrease, increase, cancel or close purchase orders, process customer deposit refunds and rebates, maintain files of purchase orders, requisitions and all other documents. Verify availability of funds for purchases, record work orders, tag, log and audit equipment. Review for accuracy and enter requisitions for supplies, materials and services in computer based financial system. Initiate processing and post vendor payments. Gather, record, reconcile and consolidate cashier reports and deposit slips, prepare daily deposits, reconcile credit card reports, enter codes for billed items, initiate collection process for returned checks, review invoices for accuracy and enter transactions. Bill, collect, record and account for miscellaneous billing of fees and service charges. Create and process journal entries for revenue received and petty cash. Monitor payments and prepare deposits. Process lockbox payments, post data electronically, post and record totals to ledger and related record keeping files. Verify and reconcile daily petty cash disbursements, receive funds from courier, identify and address shortages and notify appropriate requester. Give out information to the public regarding accounts, such as personal tax accounts. As assigned, answer basic questions on tax policy and refer complex questions to appropriate agency or supervisor.
Maintain payroll records, prepare payroll and provide related human resources support, if assigned. Involves: Gather data and code time and attendance sheets for each employee. Prepare, calculate, balance and data enter time reports. Verify departmental payroll for accuracy. Gather absentee reports and prepare appropriate documentation. Monitor and prepare personnel action forms for merit competency, longevity, demotion, promotion and other actions. Prepare, calculate and submit retroactive adjustments. Assist employees with sick leave, Family Medical Leave Act (FMLA) leave, vacation and other leave issues. Provide employees with information regarding policy and benefit changes. Maintain staffing table and update personnel roster as requested. Prepare and submit personnel requisitions on vacant positions. Provide current and projected personal services or other expense data for use by those who engage in budget preparation. Prepare travel requests and reconcile travel expenses. Prepare workers' compensation or disability claims forms.
Perform related duties as required. Involves: Lead less knowledgeable employees in related clerical duties. Perform duties of coworkers if necessary to ensure continuity of operations. Dispense requested supplies and requisition replacements for depleted stocks. Answer phones, compose and type correspondence, and perform other clerical duties as assigned. Answer questions and provide information. Conduct research by gathering information from files and prepare documenting paperwork or forms as needed. Maintain and update computerized or hard copy records.
General Information
For a complete job specification, click here .
Salary Range: $11.73 - $15.98 per hour
The starting salary is generally at the beginning of the salary range.
Test information: To be announced.
Note: This is a new advertisement for Accounting/Payroll Clerk. You must apply if you are still
interested
in this position .
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applications have been received.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as See résumé are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application's employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Closing Date/Time: 3/1/2022 11:59 PM Mountain
Job Address
El Paso
Texas
United States
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Employer:
CITY OF EL PASO, TX
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About City of El Paso
Mission: 
Deliver outstanding service to support a high quality of life for residents, businesses, and visitors.
Vision: 
El Paso will have safe and beautiful neighborhoods, a vibrant regional economy, and exceptional recreational, cultural, and educational opportunities.
Values: 
Integrity, Respect, Excellence, Accountability, People 
The City’s website is here to help you learn about the City government that serves you and to provide information on a variety of services such as how to apply for a job, pay traffic tickets and water bills or to simply find out about events happening in El Paso.   Welcome to our corner of Texas and explore our wonderful region. There is plenty to see and do in the **MEMBERS ONLY**SIGN UP NOW***. Experience walking tours of Downtown to get a taste of our history that spans 400 years, shopping, outdoor concerts at the Chamizal National Memorial, museums of every kind, the Zoo, and nature hikes through our four Texas State Parks. Come be a part of El Paso’s music and dance festivals, sports events, arts and culture. Our close neighbors in Ciudad Juarez, Mexico, and New Mexico also welcome and extend their hospitality. The Visitor Links will provide you with more information about interesting events and activities to entertain and awe you in El Paso.
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