Senior Contract Administrator

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Senior Contract Administrator
The candidate will be responsible for a broad range of professional procurement activities relating to contract administration including the monitoring of contract execution, the performance of contractors and service providers over the life of their contracts, and the administration of the college’s Board approved Minority and Women Business Enterprise (M/WBE) Participation Plan. Consult with college administrators and staff to assess purchasing needs for goods and services, determines most appropriate method of procurement (e.g. request for quotation, formal competitive bidding, single/sole source), and guides clients through the procurement process, ensuring compliance with the District’s procurement policies, the Illinois Public Community College Act and established purchasing standards. Work closely with client departments in reviewing scope of services and/or specifications, and employs critical thinking and writing skills in preparing the required bid documents including invitations to bid, request for proposals (RFPs), request for qualifications (RFQs), and other formal bid documents for commodities, supplies and equipment. Coordinate and participate in the review and analysis of bids and quotes, and the selection of qualified bidders. As part of bid process, established blanket purchase agreements with vendors setting dollar limits and length of contract limitations. Participate and work with cross functional teams in the negotiation and awarding of procurement contracts, ensuring proper mechanisms are in place to monitor and evaluate contractors, suppliers, and service providers’ performance over the life of the contract. Coordinate work efforts with staff and campus end-users in responding and resolving issues regarding late deliverables, instances of non-compliance, or substandard performance of goods received or services rendered. Work with contractors and suppliers in addressing issues, problems, and concerns with the execution of contracts and resolving conflict concerning unacceptable goods, materials and services. Manage relations with contractors, suppliers, and service providers to ensure compliance with the college’s procurement policies and applicable state and federal procurement regulations. Enforce the Board of Trustees approved Minority and Women Business Enterprise (M/WBE) Contract Participation Plan. Oversee and participate in the review of vendor submitted proposals and supporting documentation to utilize certified M/WBE firms in compliance with the M/WBE Plan’s participation goals. Oversee the preparation of quarterly and annual reports to management and the Board of Trustees reporting on the enforcement of the college’s M/WBE Participation Plan. Lead outreach efforts to develop supplier relations and actively recruit M/WBE firms to support increased participation in the college contracts. A Bachelor’s degree from an accredited college or university required. A J.D strongly preferred. 5 - 7 years of experience in procurement operations/contracts administration required. Procurement experience in a higher education environment preferred. Proficiency in the use of Microsoft Office required; PeopleSoft proficiency preferred. Knowledge of Board of Trustees policies relating to procurement and M/WBE and Contracts Lifecycle Management solutions and technologies and of best practices in contract administration required. Excellent verbal and interpersonal communication skills essential.

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