Controller / Accountant

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Controller / Accountant
Duties: Purchase supplies and equipment as authorized by management. Monitor office supply levels and reorder as authorized by management. Pay supplier invoices in a timely manner. Take all reasonable discounts on supplier invoices. Pay any debt as it comes due for payment as authorized by management. Ensure that receivables are collected promptly. Conduct a monthly reconciliation of every credit card account. Conduct monthly reconciliations of all accounts to ensure their accuracy. Issue financial statements to management weekly. Provide information to the external accountant who creates the company’s financial statements. Calculate and issue financial analysis of the financial statements. Maintain an orderly accounting filing system. Maintain the chart of accounts. Identify policies and programs and other established general administrative requirements of the organization. Maintain the annual budget. Calculate variances from the budget and report significant issues to management. Comply with local, state, and federal government reporting requirements. Process payroll in a timely manner. Provide clerical and administrative support to management as requested. Review credit worthiness and recommend credit limits of new customers. Compile data for reports to management. Identify places to cut costs and to improve performance. Prepare a weekly cashflow. Three-way reconcile the firm’s trust accounts monthly. Creating new accounting procedures to prepare and manage an evolving law practice. Prepare reports for ownership and management by collecting, analyzing, and summarizing information and trends. FUNDAMENTAL JOB DUTIES/RESPONSIBILITIES:. Essential:. Responsible for timely and accurate monthly financial report preparation of multiple trust accounts and operating accounts. Prepare journal entries for month-end and daily cash transactions, etc. Maintain monthly accruals and prepare related journal entries. Prepare month end three-way reconciliations of the firm’s trust account. Record fixed asset additions, deletions, and prepare reconciliations; maintain fixed asset schedule. Validate attorney bonuses and process bi-weekly payroll. Prepare account reconciliation schedules, bank reconciliations, and supplemental schedules. Resolve accounting issues as they arise and follow up on discrepancies. Manage Accounts Payable. Manage Positive Pay process. Manage Various Reporting on Excel Spreadsheets. Act as liaison between the firm and all benefits providers and vendors. Work with individuals in other departments within the company; Demonstrate good communication and customer service skills with individuals both within and outside the organization.

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