Senior Contract amp Grants Officer

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Senior Contract & Grants Officer
The candidate will be involved in the review and analysis of complex contractual issues including the preparation, drafting, review, redlining, and negotiation of contracts and other sponsored programs agreements that require advanced knowledge of University, sponsor, and Federal regulations and policy. Facilitate the smooth operation of these projects after award and is expected to be involved in staff and campus training initiatives, and in assisting in the overall development and operations of OSR. The portfolio of activity assigned to a Senior Contract and Grant Officer typically involves industry sponsored basic and clinical trial agreements and associated agreements such as confidentiality agreements and material transfer agreements but Senior Contract and Grant Officers are also expected to assist in the review of legal documents for Federal, State, and foundation agreements. Provide advisory services to faculty and industry, federal, local government, and/or non-profit sponsor representatives regarding contract issues associated with clinical trials, basic/applied research, and large/complex grants. Serve as OSR representative in the coordination of large or interdisciplinary research programs, such as Investigator-initiated multi-site clinical trials, inter-institutional biomedical consortia, or multi-project grants/contracts. Provide support to investigators in the contract review and submission process, supplying information on University, agency, and federally-mandated requirements and coordinating institutional responses to Requests for Proposals and Requests for Application. Negotiate terms and conditions for clinical trial, industry basic research contracts, master research agreements, material transfer agreements related to clinical research, confidentiality agreements related to clinical research, testing agreements, letters of indemnification, novation agreements for sponsored projects, termination agreements for sponsored projects, subcontract agreements for sponsored projects, and other award instruments. In this capacity, the Senior Contract and Grant Officer will assume responsibility for differentiating between negotiable positions and absolute requirements. Ensure that contracts and proposals adhere to University, agency, and federally mandated requirements, including compliance with federal and international laws and guidelines governing clinical research, effort reporting, costing principles, cost sharing commitments, Institutional Review Board (IRB) and Animal Care and Use Committee (ACUC) approvals, and conflict of interest policies. Ensure that each sponsored project has the appropriate University approvals for human subject research, animal use, and if applicable, indirect cost waivers prior to execution. Solicit input from PIs and other central administrative offices, such as IRB, ACUC, Technology Transfer, ASRSP, General Counsel, and Risk Management as appropriate. Keep PIs, their staff, departments, and others informed of negotiation process. Advise PIs and their staff of unusual or problematic terms and coordinate plans of action. Facilitate the preparation of small business subcontracting plans when required, coordinating with the PI and Purchasing Department. Conduct comprehensive analyses of contracts proposed by governmental, foundation, industry or other private sponsors to identify those areas within the scope of work, period of performance, delivery schedule, terms and conditions (including, but not limited to, indemnification, insurance, confidentiality, termination, research subject injury, publicity, payment, publication, termination, ownership and disposition of data and intellectual property, reporting, debarment), and budgetary matters which may be inconsistent with the University’s policies and objectives or which may involve financial or administrative risks. Conduct negotiations to ensure an appropriate balance between the needs of the sponsor with those of the PI and the University. Clearly and concisely convey University positions and the rationale for these positions to sponsors while working to maintain good sponsor relations. Alert senior management when resolution is not able to be reached in a timely manner or when there are issues that is broad-based or potentially applicable to or problematic in other situations. Craft various complex contracts, subcontracts, and other legal documents. Negotiate multiple-party agreements with multiple sponsors and/or donors/loaners/leasors relating to a particular study such that all parties are informed, but no confidentiality obligations are breached and there are no conflicts among the multiple obligations. Endorse contracts and grants on behalf of the Institution as authorized. Provide assistance and guidance to OSR staff, faculty and departmental administrative staff during the life of an award and assure adherence to University and agency procedures and requirements. Draft, negotiate, and execute contract/agreement modifications and subcontracts, assuring appropriate flowdown and coordination of programmatic effort, budget, and terms and conditions among prime sponsor, University, and University subrecipients. Review and act on official sponsor correspondence. Work with the IRB during the life of a project to negotiate with sponsor requests to change PI, add or delete personnel, change IRB titles, or change the goals. Establish and maintain effective communications with the School Deans’ Office, faculty, departmental staff, central administrative units, and entity personnel. Work closely with faculty, chairs, deans, OSR managers, and other central administrative officials to resolve administrative and management problems, which may be complex and may involve divergent interests of a number of central offices and University departments. Maintain ongoing liaison with funding sponsor’s personnel to enhance ongoing research relationship. Monitor proposed and imposed modifications in sponsor regulations, requirements, and policies. Upon request of senior management, provide critical analyses of these changes and/or analyze potential impact to the University, alternative responses, and implementation strategies. Represent the University during sponsor site visits if requested/required. Assist auditors when performing audits by providing requested information and appropriate responses to questions, and coordinating responses with ASRSP personnel. Consult with faculty, staff, sponsors, and sponsor representatives to facilitate research initiatives involving any combination of University, industry and government partnerships. Work with OSR management team and other central and University units to develop training programs and materials on sponsored research related topics such as negotiation of basic research agreements and clinical trials, working with industry, and patents and intellectual property. Take a lead role in education and training meetings, specialized training seminars, and staff professional development. Participate in national and regional research administration organizations and activities, with an emphasis on continuously enhancing job knowledge and skills.

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