Accounting Assistant

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Accounting Assistant
The candidate will be responsible for performing tasks related to Accounts Payable and Accounts Receivable functions and providing back-up for the Settlement Coordinator as needed. Process disbursements for invoices in accordance with set practices. Ensure expenses and checks are assigned to proper accounts, that all client costs are properly recorded on the appropriate client matters and that all disbursements have required approvals. Maintain vendor files and documentation. Manage vendor W9 and 1099 process. Review and reconcile invoice discrepancies. Address and respond to vendor inquiries. Prepares cash receipts for same day deposit and associated journal entries and maintains daily deposit spreadsheet. Review expense reports for receipts and accurate general ledger coding in SAP Concur. May be asked to assist in the Firm credit card coding. Serve as back-up to various functions within the accounting department. Collaborates with other departments to support employees and client cases. Performs other related duties as assigned. Associates Degree in Accounting preferred. Should preferably have 3-5 years experience in a similar role. Prior law firm experience a plus. An equivalent combination of training and relevant work experience may be substituted for training/experience on a year-for-year basis. Must have general knowledge of basic accounting principles and ESA policies as well as a general understanding of the relationship of general ledger, chart of accounts and accounting system. Should have strong verbal and written communication skills. Able to effectively communicate information. Must have advanced computer skills including MS Office applications (Word, Excel, Power Point), Internet, e-mail, database management and scheduling software programs. Experience with NAV, Case Management and other accounting interface and web applications preferred.

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