Marketing Assistant

Profile

New Haven
Stamford
Wiggin and Dana is looking for an energetic individual to join our busy Marketing team. This position provides administrative and organizational support to the Marketing team and has primary responsibility for maintaining the Firm’s marketing materials, including its social media and web presence. The Assistant assists the Marketing Director and Managers with organizing and coordinating firm events, internal logistics, sponsorships, invoices, billing, advertisements, and day-to day administrative marketing tasks.
This position may be hybrid or in-office, which is subject to change based on the needs of the Firm. 
Your responsibilities will include…
The following are essential job duties and responsibilities of the Marketing Assistant. This list is not exhaustive, and other duties may be assigned as necessary.
Work closely with the team in creating, editing, proofreading, and producing marketing documents, RFPS, pitch materials, announcements, advertisements, trackers, event invitations, spreadsheets and presentations related to the Firm’s marketing objectives and practice group initiatives.
Provide organizational and administrative support to Chief Marketing Officer, Director and all managers in organizing, processing, tracking, and calendaring all submissions, sponsorships, charitable contributions, advertisements, invoices and departmental reimbursements.
Responsible for drafting and editing the Firm’s monthly Marketing Memo.
Create, update, and maintain internal Marketing calendars related to all marketing activities.
Coordinate and schedule meetings, photo shoots, conference rooms and equipment for marketing meetings and training sessions.
Maintain, update, and organize marketing materials on the website such as attorney biographies, practice descriptions and experience lists.
Administers Firm’s email communication’s software (Constant Contact) to send external and internal communications and pull event RSVP information and other important tracking reports.
Work with the Firm’s CRM to pull relevant lists and conduct basic research.
As assigned, support Managers with coordination of events logistics related to invitations, rsvp, announcements, creating distribution/invitation lists along with other behind the scene and on-site tasks.
Assist Managers with onboarding process for new attorneys, which include drafting biographies, sending to them for review, and posting on the website once all approvals are given.
Work with the Firm’s graphic designer to create eComms, client alerts and ads when required.
Our ideal candidate comes with…
A Bachelors’ Degree in communications, marketing, or related field.
Internships or prior work in marketing, communications, or a related field preferred.
Excellent interpersonal and clear communication skills, including the ability to work effectively with all levels of Firm personnel, clients, and vendors.
Detail oriented, highly organized self-starter with a demonstrated ability to analyze and solve problems and follow through on tasks and projects.
Excellent organizational and follow-up skills, including ability to prioritize, multi-task and manage time effectively.
Advanced proficiency in Microsoft Office products; Word, Outlook, Excel, PowerPoint.
Ability to work both independently and as part of a team.
Ability to maintain confidentiality and exercise discretion.
Proficiency with standard office equipment and systems.
Please provide a cover letter and attach your resume.

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