Associate Contracts and Procurement Analyst

Profile

Annual Salary Range:
$63,877 to $99,009
First Review of Applications:
November 18, 2022
Expected Start Date:
December 2022
Role
Contracts Analysts support numerous concurrent procurements and work in close collaboration with project managers to obtain goods and services necessary for the agency’s programs, projects, and business operations. There are currently two open positions.
Overview of the Contracts and Procurement Program
SANDAG conducts more than 65 solicitations on an annual basis and engages with the community and suppliers to maintain a competitive business environment. The 20 member Contracts and Procurement Services team provides procurement and contract management expertise in areas such as professional services, construction, operational supplies, Architecture & Engineering services, and technology equipment and services, and is responsible for executing approximately 800 contracts each year, with a total value of more than of $275 million.
Benefits
SANDAG offers comprehensive benefits, to include health, dental, and vision insurance as well as employee assistance, wellness, and work/life balance programs. Additionally, SANDAG offers the following:
• Hybrid (three days onsite in office) and 9/80 flexible work schedule (every other Monday off)
• Pay-for-performance merit increases
• CalPERS pension plan with employer and employee contributions
• Excellent health insurance options for employees and their eligible dependents
• Free dental and vision insurance for employees and their eligible dependents
• Education Assistance of up to $5,250 a year for regular employees
• Free transit pass for use throughout the San Diego region, Rapid Express, Trolley, and COASTER
• Paid time off including 12 paid holidays, 2 floating holiday days, generous paid time off (PTO) per year
Job Responsibilities
• Advise project managers regarding appropriate methods and strategies for acquiring a broad range of goods and services needed for agency programs, projects, and business operations; conduct research and propose options for conducting effective procurements.
• Provide technical assistance to project managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information, and Invitations for Bids (IFBs).
• Analyze scopes of work for thoroughness and completeness, and identify potential legal or other risks; review and provide feedback regardng and technical specifications, project schedules, cost estimates, project budgets, insurance requirements, evaluation criteria, and other components of the solicitation package; coordinate the identification of Disadvantaged Business Enterprise (DBE) goals, as appropriate.
• Coordinate advertising of solicitations, posting to electronic bid systems, and other outreach efforts.
• Coordinate pre-proposal meetings; prepare meeting materials; serve as meeting facilitator; prepare meeting minutes and questions and answers from attendees; post summary information.
• Review submitted proposals for responsiveness; perform cost analyses; facilitate Evaluation Committee activities regarding the evaluation, selection and recommendation process.
• Assist project managers with the negotiation of contracts; review records of negotiation, cost proposals, and overhead rates.
• Research, draft, and review various types of contracts and agreements, including amendments, task orders, and purchase orders; ensure binding documents are consistent with SANDAG guidelines and funding agency requirements; coordinate with the Office of General Counsel to execute contract documents with selected contractors/consultants.
• Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work.
• Develop and maintain records, documents, and reports; gather information, perform analyses, and provide recommendations.
Experience and Qualifications
• The minimum education, training, and experience qualifications include a bachelor's degree with course work in public administration, business administration, law, or a related field, and at least three years of professional contracts and procurement experience. A combination of education and recent work experience may be considered in lieu of the degree.
• Experience facilitating the procurement of various types of goods and services; ability to review and provide guidance regarding scopes of work, technical specifications, project schedules, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria.
• Knowledge of the rules, regulations, and laws related to public agency contracts; expereince with various types of public agency funding sources as it pertains to procurement requirements.
• Experience analyzing and reviewing documents, data sets, and processes with a detail-oriented and analytical eye; experience preparing recommendations and reports for review and approval.
• Experience researching and analyzing information and writing grammatically correct documents and editing the writing of others.
• Ability to coordinate multiple concurrent projects at various stages of completion; ability to follow-up with employees and managers to keep procurements on track.
• Experience with financial management, project management, and procurement software is desirable.
How to Apply
Interested candidates may apply for this position by completing a SANDAG
Employment Application
at **MEMBERS ONLY**SIGN UP NOW***.org/careers.
In compliance with the Americans with Disabilities Act (ADA), SANDAG will accommodate persons who require assistance in order to apply for a position at **MEMBERS ONLY**SIGN UP NOW***. Applicants requiring an accommodation due to a disability during any stage of the recruitment and selection process, including requesting this document and related application materials in an alternative format, should make their needs known by contacting Human Resources at ****
, (619) 699-1900, (619) 699-1904 (TTY), or ****.
Further Information
In compliance with the Immigration Reform and Control Act of 1986, applicants hired by SANDAG must show acceptable proof of identity and evidence of authorization to work in the United States.
The selected candidate can anticipate a driving record check upon hire, and approximately annually thereafter. The results of the check may determine whether the selected candidate will be permitted to drive for SANDAG business.
SANDAG requires all new employees to be fully vaccinated for COVID 19 within 45 days of hire.
SANDAG employees are expected to work in-person in our San Diego office; there are telework options available (Monday and Wednesday), as well as a 9/80 work schedule (every other Monday off).
Contact Us
401 B Street, Suite 800,
San Diego, CA 92101-4231
(619) 699-1900 | TTY/****
**MEMBERS ONLY**SIGN UP NOW***.org
****
SANDAG is an Equal Opportunity Employer

Company info

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