Corporate / Real Estate Legal Secretary

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Corporate / Real Estate Legal Secretary
Responsibilities: Handling the administrative functions for each secretarial assignment. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks; Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment; Draft correspondence, memoranda and other legal documents, Communicate with attorneys and clients via email, fax and/or telephone Screen telephone calls and record messages; Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery; Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed; Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship; Process bills, proof billing sheets, review and edit bills; Manage attorney expenses; Work closely with administrative support staff (word processing, receptionists, etc.); Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director; Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems; Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney.

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