Procurement Analyst Analyst I

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Job Description
The Position
Workplaces across Portland, the United States and the world are making tough decisions about how to protect their employees and community from COVID-19. We, too, find ourselves in the middle of this complex situation at the City of Portland. We are committed to ensuring the health and safety for our employees and our community. As a part of this commitment, all City employees are required to be fully vaccinated, effective October 18, 2021. Proof of full vaccination, or documentation of plans to become fully vaccinated (e.g., partially vaccinated however too soon for second dose, etc.) will be required prior to being hired by the City of Portland. The required vaccination is a minimum qualification requirement to be hired by the City of Portland. We understand that some are unable to be vaccinated for a variety of reasons, including medical and religious/spiritual reasons. Should you be offered employment with the City of Portland, there is an exception process that provides for an exception and reasonable accommodation based on a qualified medical condition or religious/spiritual reason. Exception Request Process for COVID-19 vaccine
(Exceptions only apply to candidate(s) offered a position; please do not submit at this time)
About the Position
The Portland Parks & Recreation Bureau, Operations and Strategies Division's mission is to provide timely, accurate, clear and complete information and support for business operations within the Portland Parks & Recreation to other departments and the City at large. The Finance Property and Technology department within Operations & Strategies provides finance and other services to the bureau's $353 million operating and capital budgets (FY 2021-22 Adopted).
The Accounting, Procurement & Stores Team is the group primarily responsible for enterprise-wide accounting and procurement business operations in support of the Parks bureau - those include services such as accounting and financial reporting, procurement, P-card program administration, stores inventory management, grants management and compliance, internal controls and risk management.
As the
Procurement Analyst
you will be responsible for the following:
As a member of the Parks Procurement Team, supporting the bureau in Construction & Design, Goods & Services, PTE, cooperative agreements, and other specialized forms of governmental purchasing.
Interpreting City, State, and Federal governmental procurement code and rules in collaboration with the lead Parks procurement analyst and the City's Procurement Services Office to address specific bureau needs.
Implementing or administering procurement training to staff. This position may also work with the lead analyst to identify high-risk control and compliance areas, developing and implementing change.
As a person, you value:
Collaborative:
An outgoing professional who values partnership and develops and supports relationships to get things done.
Solutions Oriented:
Uses strong communication skills to work with a variety of internal and external stakeholders to create, implement, and document solutions.
Value Diversity, Equity and Inclusion (DEI):
Use DEI concepts to guide and inform your work.
Emotionally Intelligent:
Motivated, passionate, team-oriented, and empathetic.
About Portland Parks & Recreation
The **MEMBERS ONLY**SIGN UP NOW***.egon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their resume. Bilingual candidates are encouraged to apply.
City of Portland Core Values:
Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility
These values guide our actions as we serve the community and engage our workforce. To learn more about the City's core values, please click here
Why work at the City of Portland?
The City of Portland workforce serves a population of over 650,000. We are culture- and solutions-driven, viewing every challenge as an opportunity to learn, improve, and share our expertise. We are committed to removing systemic barriers to resources, access, and opportunity. The City is a believer in all people and continues to actively recruit and retain diverse top talent every day. We offer a comprehensive benefits package
, including but not limited to medical, dental, vision, basic life, short- and long-term disability coverage to eligible employees and their families. If you are open-minded, motivated, community-focused, and self-aware, please apply yourself at the City of Portland today.
The City of Portland also participates in the Oregon Public Employees Retirement System (PERS). For more information on the City of Portland's benefits please click here
Work Location
Currently, many positions with the City of Portland are being performed remotely due to COVID-19. In the future, current positions classified as full-time remote could: become a remote/onsite mix or revert to full-time at a city work location. As the situation evolves, the exact work location of the position in this recruitment may change based upon leadership direction and approval.
The City is offering an optional information meeting for this recruitment. Please see the Additional Information section below for details.
To Qualify
Applicants must specifically address and demonstrate in their responses to the supplemental questions and their résumé how their education, training, work experience, and/or lived experience, meets each of the following minimum qualifications:
Knowledge of public procurement, public agency financial management and reporting, and administrative, procedural, and financial analysis.
Knowledge of fiscal policies, operations, procedures, administrative rules, and compliance guidelines.
Ability to analyze, explain, and apply relevant laws, regulations, ordinances, policies, and procedures.
Ability to communicate complex analytical topics verbally, in writing and preparing reports, correspondence related to technical, budgetary, and financial analytical topics to non-technical audiences.
Ability to exercise independent judgment, problem-solve, and take initiative within established procedures and guidelines.
Ability to establish and maintain effective working relationships with internal and external audiences such as Bureau/Office management and staff, representatives of other public agencies, the public, and others encountered in the course of work.
A
p plicants must also possess:
Must be fully vaccinated for COVID-19 per City/State mandate or have an approved exception by date of hire.
The Recruitment Process
An evaluation of each applicant's training and experience, as demonstrated in their résumé and answers to the supplemental questions, weighted 100%. Do not attach materials not requested
. Only candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. You have 14 days from the notice of the examination results to let us know if you disagree with your results. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required prior to the establishment of the eligible list and/or final selection.
** PLEASE NOTE: The eligible list generated from this recruitment may be used to fill future vacancies**
Recruitment Activity Schedule:
Job Posting closes: 3/14/2022
Applications Reviewed: 2/28/22- 3/21/22
Eligible List / Notices Generated: week of 3/21/22
1st Round of Interviews: Early April
2nd Round of Interviews: Early April
Job Offer: Mid/Late April
*Timeline is approximate and subject to change.
Applicant Instructions
Applicants must submit a professional resume and responses to the supplemental questions online, specifically focused on your qualifications for this position as identified in the To Qualify section of this announcement in accordance with the following Application Instructions:
Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
Salary Range/Equity Pay Analysis
Please note per the Oregon State Pay Equity Law
your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
If you are requesting Veteran's Preference, as identified below, please describe in your responses to the supplemental questions and resume any transferrable skills obtained during your military service and how they relate to each of the required minimum qualifications under the To Qualify section above.
Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested. E-mailed and/or faxed applications will not be accepted.
Additional Information
Work Status:
Non-citizen applicants must be authorized to work in the United States at the time of application.
Veterans' Preference:
If you are requesting Veterans' Preference, attach a copy of your DD214/DD215 and/or Veterans Administration letter stating your disability to your profile, as well as checking the box identifying yourself as a Veteran. You must request Veterans' Preference AND include a copy of your documentation for each recruitment to which you apply. Veterans' Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment.
ADA, Pregnancy, and Religious Accommodations:
If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s), and would like to request a reasonable accommodation when applying for this job, please contact the Recruiter below for assistance.
Equal Employment Opportunity:
It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply.
Language Pay Differential:
City of Portland employees who speak one or more languages in addition to English, may be eligible to receive a language pay differential. This is compensation for qualifying multilingual City employees who use their language skills to assist the community. More about the language pay differential can be found here.
Did you know?
The City of Portland offers How to Apply Classes that are free and reviews best practices for applying to the City. Follow the link for the most recent list of scheduled dates: ****Questions?
Loan Tran Polanco, Senior Recruiter
Bureau of Human Resources
****
OPTIONAL INFORMATION SESSION
To assist you in understanding this position and the recruitment process, we will offer an Optional Information Session that will provide you with details about the position and about the application process. You are not required to attend to apply for this job. You are welcome to join us for the optional session below:
Monday, March 7, 2022
12:00 PM Pacific Time (US and Canada)
Join Zoom Meeting: ****Meeting ID: 885 7025 1208
Find your local number: ****Closing Date/Time: 3/14/2022 11:59 PM Pacific
Job Address
Portland
Oregon
United States
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About City of Portland
Why join the City of Portland?
The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage is available to ensure employees have the appropriate tools to safeguard themselves and their family.  The City of Portland also participates in PERS, the Oregon Public Employees Retirement System. For more information on the City of Portland's benefits please click  here
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