Associate Director

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Associate Director.
Duties: Provides overall OSP leadership in several key areas: day-to-day management and oversight of a team responsible for reviewing and approving grant and contract proposals, negotiating resulting awards, and exercising independent judgment and thorough analysis on administrative matters throughout the life of the award; and high level oversight and leadership of the Assistant Director of Subawards and the team responsible for all aspects of outgoing subaward assessment, issuance and negotiation. Participates as a member of the OSP Leadership Team that provides OSP overall strategic leadership on an ongoing basis and develops internal policy, process and system improvement projects. Researches and makes suggestions on overall sponsored program policies and procedures that describe regulatory, University or sponsor-specific requirements. Coordinates assessment, transition and execution of enhanced methods, structures and approaches in the department assignment and work structure within the OSP core teams, including the subaward team. Provides high level leadership and oversight in the subaward area to include oversight and continued development and maintenance of the subrecipient monitoring program and activities; audit corrective action; and process and system improvements. Together with other OSP Leadership, responsible for operating as an overall research administration Subject Matter Expert and partner to the newly developed Associate Director, Systems & Operations (ADSO) role within OSP. This strong partnership will help ensure that system and process improvements effectively support the day-to-day operation of the OSP core teams and needs, and that challenges and opportunities are appropriately communicated to the ADSO as well as to the Office of Research Information Services (ORIS). This will include active participation in workgroups, needs assessments, and testing and implementation of new systems and processes. Responsible for oversight of sponsor electronic system access support, maintenance, assessment, annual updates and institutional changes, representations & certifications and overall institution registrations in key sponsor systems. Provides leadership and mentoring to staff on a daily basis. Mentors individual team members in topical areas for professional development. Acts to resolve complex administrative grant/contract/subaward questions or issues that arise, and coordinates with and escalates to OSP Director/designee for resolution. Holds regular Team meetings to discuss specific topics, Team workflow concerns or to highlight an area of policy or process change. Team Workload and Performance Assessment. Manages assigned work within the team. Assists in development of necessary systems and processes to track workload volumes and status. Reviews regular management reports and systems to assess workload and training needs. Assesses performance of Team members and Assistant Director of Subawards throughout year providing ongoing feedback and support. Reviews, recommends and assists in developing team members’ professional development plans and opportunities. Recommends classes, courses or webinars that may be beneficial to the Team or the office. Prepares and presents material for staff enrichment and professional development. Prepares and leads outreach efforts to campus units. Represents the Office in interdepartmental workgroups, contributing expertise in matters with broad implications to the University mission. Responsible for oversight and coordination of the day-to-day activities of Team B and high level oversight of the Subaward Team ensuring that all responsibilities are being performed in an accurate, consistent and timely manner following established University policies and procedures and in adherence with sponsor guidelines and regulations. May accept operational responsibilities for vacant staff positions, as needed, and is responsible for ensuring cross coverage within the team during staff absences.

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