Escrow Assistant/legal Secretary

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Escrow Assistant/Legal Secretary
The candidate will review title commitments to identify issues and work to clear the issues timely. Work with Escrow Officer to manage the entire real estate closing process, including compliance with real estate contracts, lender instructions, title requirements, company requirements and other written instructions. Assist in obtaining payoff demands, HOA statements, taxes and other escrow related items for settlement. Prior to closing, confirm all appropriate documents are checked for accuracy. Prior to disbursement, confirm all signatures are collected, acknowledgements are correct, and invoices are in the file for payment. Ensure timely recordation of closing documents. Correspond with clients and third parties. Provide administrative support to attorneys. Maintain case files. Type basic legal documents and correspondence. Answer and direct phone calls. Schedule deadlines, meetings, real estate closings and maintain the firm calendar. Maintain contact lists. Scan, photocopy, fax, mail and file documents. Open new files. Other duties as assigned. High school diploma/general education degree and one-year experience as escrow assistant, legal assistant, or legal secretary. Satisfactory knowledge of day-to-day operations of a title company and legal office. Must have exceptional organizational skills, ability to multi-task and ability to handle a heavy work load. Must possess excellent interpersonal and customer service skills in order to communicate effectively with attorneys, clients, real estate agents, vendors, and others. Proficiency in Microsoft Office Suite is required. Bilingual in English and Spanish a plus. High school or equivalent required.

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