Executive Assistant

Profile

EXECUTIVE ASSISTANT
The candidate will join company’s administrative team, working with the firm’s Administrative Assistant in operational tasks and general office support, and may assist with some legal tasks supporting attorneys and paralegals. Provides executive support to founding partner and serves as internal & external liaison. Provides administrative support to other attorneys. Executes day-to-day administrative office tasks. Prepares monthly, quarterly, and annual attorney time reports. Works with accountant to produce financial reports and invoices. Prepares time and expense summaries for fee petitions to courts. Ensures proper functioning of office technology & equipment. Manages relationships with vendors and building. Coordinates firm events, such as lunches, fundraisers, and social gatherings, including setup/breakdown, sometimes in the evening. Works with and provides guidance to the Administrative Assistant. Data entry for timekeeping & financial systems. Drafts correspondence. Files documents, creates and/or maintains filing systems and storage systems. Assists with arranging travel, scheduling, and calendaring events. Assists with some personnel matters, such as on-boarding and off-boarding employees. Contributes to paralegal projects as requested. Other duties as assigned as is required for the success of the firm and its clients. Should have Bachelor’s degree or equivalent experience. Prior experience in a law firm or supporting a C-suite executive is a plus.

Company info

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