Office Associate Ii

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Office Associate II
The candidate will be responsible for receiving, screening and routing telephone calls, mail and visitors, arranging itineraries/agendas, setting up and maintaining files (database and/or hardcopy) typing a variety of material, preparing purchase requisitions, miscellaneous disbursement vouchers, departmental transfer authorizations, travel expense forms, compiling data and preparing reports, maintaining inventory and purchasing office supplies and materials, maintaining budget records, and acting as daily liaison to other offices. Position may supervise student workers or other clerical staff. Assists University Lands and Real Estate Services in scanning, uploading real estate documents and general document and database management. Should have High school diploma or GED and 2+ years of general office experience; OR Associate's degree or higher. Should have skills and knowledge: This position requires solid computer skills and a strong knowledge of computers and scanners. Excellent verbal and communications skills and knowledge of document management are necessary. Must be highly proficient in MS Word, MS Outlook, Adobe PDF, MS Excel, and PowerPoint. Superior organization, written and oral communication skills, along with ability to manage time and multitask effectively and display problem solving skills by developing new methods or approaches to complete work assignments. Must be able to work independently as well as in a team environment. Ability to direct incoming calls and maintain relationships with the public. Maintain property records and property information in computer databases for quick retrieval and analysis. Ability to manage and enter data in existing databases, spreadsheets, and generate required reports on demand. Knowledge of Concur and Secure Touchnet programsis preferred. Associate or Bachelor's degree preferred. Optional 5 years work experience in place of an Associates degree. Minimum 2 years experience in an office environment. Paralegal license or experience preferred. Titlework or real estate closing experience preferred.

Applications close: 20 April, 2019.

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