Executive Administrative Assistant

Profile

POSITION SUMMARY: 

The Executive Administrative Assistant is responsible for providing administrative support to the Global Chief Merchant, Head of Product Strategy and New Product Ventures for Calvin Klein.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: 

• Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
• Manages all logistics associated with meetings, appointments, and conferences for the Global Chief Merchant and CK Global Operations account.
• Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
• Develops strong collaborative relationships with the administrative and operational team members.
• Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
• Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
• Project manages various initiatives and activities to ensure completion and that deadlines are met.
• Processes invoices and generates seasonal or quarterly reconciliation reports.
• Maintains filing system and references, Business Continuity Plan, and orders office supplies.
• Facilitates new employee set-up.
• Works independently on specific projects as assigned.

QUALIFICATIONS & EXPERIENCE:

Experience:  Minimum 5 - 7 years of experience as an Administrative Assistant,

preferably with experience in a fashion brand.

Education: Bachelor’s Degree in related field

Skills: 

• Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
• Experience with booking and scheduling domestic and international executive travel.
• Strong sense of urgency.
• Strong prioritization and follow-up skills.
• Ability to handle high stress situations with grace and composure.
• Ability to work long hours and weekends during peak periods.
• Excellent at handling changing priorities; multi-tasking with finesse.
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction.
• Must possess exceptional interpersonal skills.
• Must be proactive and resourceful with all tasks.
• Strong knowledge of Microsoft Excel, Word, and PowerPoint.
• Comfortable with online meeting software, video conference, and remote meeting set-up.

INTERNAL & EXTERNAL CONTACTS:

Internal: Executive offices and all internal partners

      

SUPERVISORY RESPONSIBILITIES:

Direct:  N/A

         

BUDGETARY RESPONSIBILITIES: Office Supplies, Travel & Entertainment expenses. May oversee departmental internal events budget

DECISION MAKING: Responsible for managing constantly-changing calendar, travel schedule, and environment while insuring accurate prioritization of meetings and ensuring that vital business obligations are met.

RESOURCEFULNESS/CREATIVITY: Must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times, and/or locations.

ENVIRONMENT:  Highly visible position and deadline-driven environment. Must be comfortable communicating via phone, video conference, and written communication with senior executives both within PVH and external partners, as well as with external partners, vendors, etc.

,title:Executive Administrative Assistant,datePosted:2021-03-29T00:00:00.000 0000,@context:****Bachelor’s Degree in related field. ,experienceRequirements:Minimum 5 - 7 years of experience as an Administrative Assistant,. ,responsibilities:The Executive Administrative Assistant is responsible for providing administrative support to the Global Chief Merchant, Head of Product Strategy and New Product Ventures for Calvin Klein. Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements. Manages all logistics associated with meetings, appointments, and conferences for the Global Chief Merchant and CK Global Operations account. Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming. Develops strong collaborative relationships with the administrative and operational team members. Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips. Creates, formats and edits correspondence and presentational decks with precision and minimal direction. Project manages various initiatives and activities to ensure completion and that deadlines are met. Processes invoices and generates seasonal or quarterly reconciliation reports. Maintains filing system and references, Business Continuity Plan, and orders office supplies. Facilitates new employee set-up. Works independently on specific projects as assigned. Internal: Executive offices and all internal partners. May oversee departmental internal events budget. Responsible for managing constantly-changing calendar, travel schedule, and environment while insuring accurate prioritization of meetings and ensuring that vital business obligations are met. Must be creative and resourceful when it comes to scheduling or re-scheduling travel arrangements, meeting times, and/or locations. ,skills:collaborative, exceptional interpersonal skills, proactive, written communication, finesse, word, interpersonal, product strategy, prioritization, microsoft excel, scheduling, resourcefulness, multi-tasking, organizing, works independently, written communication skills, executive travel, highly organized, powerpoint, decision making, operational, detail-oriented, Senior Executive Assistant, Executive Assistant, Senior Administrative Assistant, Senior Executive Administrator, Legal Administrative Assistant, Support Executive, Administrative Assistant, Corporate Executive, Executive Administrator, Executive Assistant to Chief Information Officer} Executive Administrative Assistant in New York, New York, United States of America | Administration at PVH

Company info

Sign Up Now - MiamiCrossing.com