Administrative Assistant TEMP - PVH Corp.

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POSITION SUMMARY: 

The Administrative Assistant is responsible for providing temporary administrative support to the Assistant to Chairman/CEO, in support of the Chief Executive Officer.  

PRIMARY RESPONSIBILITIES / ACCOUNTABILITIES: 

• Provide general administrative assistance and organization including but not limited to answering phones, scheduling meetings, distributing mail, filing, Travel & Expense reports, invoice coding and processing, sending email or written correspondence.
• Assist in day-to-day functions with heavy emphasis on calendar management and travel coordination (Domestic and International arrangements).
• Manage meetings including scheduling rooms; securing and preparing audio/video equipment for presentations; securing meeting materials or digital files from all applicable divisions; ordering and setting up food and storing documents for future reference.
• Manage and secure approvals when required.
• Assist with special projects as requested and maintain utmost confidentiality at all times.
• Execute other associated responsibilities as directed.
• Assist with handling the logistics of Board meetings.
• Able to communicate with employees and management of all levels, including external customers.

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DECISION MAKING: 

• Multi-task and prioritize tasks from multiple sources with adherence to deadlines.
• Review e-mails sent throughout the day, maintaining a running list of actionable items and keeping a daily update.

RESOURCEFULNESS/CREATIVITY: 

• Must be a professional who works well under pressure with a cooperative and pleasant attitude.

• Must be proactive and resourceful with all tasks.
• A focused and strategic thinker open to change and finding new methods to complete tasks.
• Maintain a proactive approach to anticipated issues and conflicts.

ENVIRONMENT:  

• Must also be able to work independently in an executive office, juggling many priorities against deadlines in a fast paced, high-energy environment.
• Flexible in working additional hours if needed.
• Comfortable working with varied levels of associates/management.

QUALIFICATIONS & EXPERIENCE:

Experience:  

• Minimum 5 years’ experience as an administrative/executive assistant role
• Knowledgeable in processing invoices and expense reports

Skills/Requirements: 

• Detail oriented and highly organized
• Excellent at handling changing priorities; multi-tasking
• Strong prioritization & follow-up skills; strong sense of urgency
• Must possess exceptional interpersonal skills
• Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
• Strong knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
• Demonstrate the highest degree of confidentiality and integrity

Company info

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