Administrative Assistant

Profile

Arcticom is seeking an Administrative Assstant in Anchorage, Alaska. The main function of this position is to provide administrative and clerical support to Arcticom.
Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator or associate.
ESSENTIAL DUTIES & RESPONSIBILITIES
Managing the day-to-day operations of the Office
Maintains customer confidence and protects operations by keeping information confidential
Organizing and maintaining files and records
Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions
Managing projects and conducting research, as needed
Preparing and editing correspondence, reports and presentations
Providing quality customer service
Assist with employee onboarding by managing the process lifecycle. This will include scheduling interviews and tracking hiring/firing process by stage and maintain a current status report.
Set up regular all hands meetings and ensure video teleconference is up and running.
Track all employee’s paid time off and attendance.
Ensure timesheets and expense reports are submitted to the appropriate company in a timely manner.
Point of contact for time-off request approval and tracking.
NON - ESSENTIAL DUTIES & RESPONSIBILITIES
Other duties as assigned.
Job Requirements :
Required (Mandatory Qualifications):
Three (3) years of experience as an Administrative Assistant.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, Visio and Project)
Excellent calendar management skills.
Bookkeeping experience.
Required Knowledge, Skills and Abilities:
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
Excellent oral and written communication skills
Excellent face to face and phone etiquette
Ability to work in a fast-paced, dynamic environment
Excellent time management, scheduling, and organizational skills
Ability to work well in a team setting
Excellent attention to detail.
Must have superior customer service skills and the ability to effectively communicate with employees and outside vendors.
Ability to organize tasks to ensure that deadlines are met.
Ability to work effectively with a diverse population of employees including all levels of executive, management and staff.
Preferred:
Experience using QuickBooks Enterprise.
Previous experience with two way radio communications.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in a modern office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
SUPERVISORY RESPONSIBILITIES
None.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ M/ F/ D/ V employer.
In accordance with BSNC policy preference will be given to qualified current employees and qualified BSNC shareholders, spouses, and descendants.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
BSNC offers competitive benefits package.
If you are a person requiring accommodation or assistance to apply for a job please contact
HR
We only accept resumes for open positions when posted to our Career Site.
Visit our website at
****for more details and to apply.
Offer Relocation :
No
# of Openings :
1
% of Travel Required :
None
Job Code :
638

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