Legal Assistant

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Legal Assistant
The candidate will be responsible for: Drafting routine pleadings, discovery and correspondence primarily on own initiative. Calendaring of client matters, deadlines, and attorney obligations. Managing deadlines and reminders after calendaring. Preparing attorneys for hearings. Scheduling meetings, depositions, mediations, appointments, hearings (and noticing same). Performing debtor searches and bankruptcy checks. Service of process coordination. Transcribing dictations. Ordering title searches. Monitoring and progressing payment plans. Perfecting judgments. Processing production (i.e. bates labeling). Process outgoing mail, client copying and distribution. E-filing and serving court documents. Photocopy, fax, scan, email (at times encrypted), and otherwise disseminate or send documents. Fielding client communications. Regular case management conferencing with attorneys. Performing preliminary conflict checks in case management software. Back-up receptionist as needed for telephone and greeting visitors. Final incoming mail processing (scanning, saving into case management system, distribution, and calendaring). Filing oversight (Receptionist and/or File Clerks are primarily responsible). Closing matters in case management software. Special administration/legal projects as applicable. Update status of case as case progresses in case management software. Assist new employees in office procedures/routines/etc. Opening matters in billing software and case management software (only on a back-up basis). New client consult screening and organization (only on a back-up basis). Perform other related duties as assigned or requested from supervising attorneys. Must have excellent skill regarding Windows, Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.), typing, telephone, attention to detail, and grammatical skills. Should have operational knowledge of Florida court system and civil procedure/pleadings. Possess an exceptional knowledge of civil litigation, legal terminology, computer equipment and programs, and office procedures. Previous related experience is desirable. Should have college degree and prior law firm work experience. Must have 3+ years’ experience in private practice legal litigation support, preferably within an area of commercial litigation, construction law, bankruptcy, community association law, or foreclosure-related practices. Professional certifications (including Certified Paralegal designation) are pluses.

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