Paralegal

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Paralegal
The candidate will be primarily responsible for the University’s response to public records act requests; assists attorneys in the Office of General Counsel with legal research and responses to subpoenas and discovery requests; maintains the Office of General Counsel’s case management software; performs administrative assistant functions for the Office of General Counsel; and supervises work study students in the Office of General Counsel (when the OGC has work study students). Within all of the above functions, contributes to the office efforts to provide quality service to customers by interacting on the telephone and in the office with diverse constituencies, and meeting with or talking with individuals to obtain information and assist in helping to focus the issues and channel the information to the proper official. Reviewing the **** email address for new public records requests. Inputting new requests into case management software. Keeping track of all due dates for responding to public records requests. Timely responding to all records requests within statutory deadlines. Coordinating with other University offices and employees to search for responsive records. Working with ITS to place email holds on employee email accounts, provide search terms for employee email accounts, and review email search results to identify responsive records. Preparing written cost estimates for the firm to comply with the records request and provide estimates, where required, to the requesting party. Reviewing University records to determine if they are responsive to the request and apply needed redactions, using redaction software, taking into account all exemptions under the Idaho Public Records Act and federal law. Where necessary, coordinating with the Deputy General Counsel to obtain an attorney’s review of the records and the University’s response prior to sending out the response. Answering questions and providing information to the general public, members of the media, and university employees on the University’s public records act policy and practice for responding to public records requests. Working with requestors to provide information on how to narrow their request where necessary. Working with the University Communications and Marketing Team to coordinate responses to public records requests from members of the media. Reviewing subpoenas and discovery requests, gathering and reviewing responsive records, and working with outside counsel to provide records and appropriate responses. Conducting legal research. Drafting, reviewing, and editing legal documents and pleadings. Investigating and analyzing facts and determining potential evidence and witnesses for complaints filed against the university with governmental agencies. Interviewing employees and witnesses to help prepare responses to administrative complaints. Drafting legal position statements for attorney review pertaining to various specific policies, contracts, operational practices, and/or transactions. Providing routine paralegal assistance to outside counsel. Manage and maintain the OGC’s case management software and file system. Opening files. Monitoring files to ensure proper information is included in the files. Running reports. Inputting information into the software. Scanning and saving documents into individual files. Maintaining solid working knowledge of case management software. Training attorneys and other office personnel on how to properly use the case management software. Coordinating daily business within the department, the university, and other private entities. Coordinating appointment schedules and travel schedules using independent discretion in determining priority of appointments and time management. Maintaining calendars for OGC attorneys. Assisting with preparation of Regent’s agenda materials. Checking mail, reading, and routing correspondence. Acting as a liaison between the OGC and departments and outside entities. Answering phones. Scheduling meetings for attorneys. Responding to administrative inquiries. Maintaining property inventory and reporting. Maintaining equipment operation. Coordinating Office key distribution. Maintaining legal library materials for the OGC. Assisting with searches to fill vacant positions within the office by entering information into online system and providing support to search committees. Maintaining and processing personnel documents. Assisting in office operations and procedures for institutional compliance with governing rules, regulations and procedures. Providing additional duties as assigned. Supervising work study students, if/when OGC has work study students. Providing day to day management and supervision of any work study students. Completing annual performance evaluations. Coordinating work study program for the OGC, including selecting appropriate work study students.

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