SSE/Temp - Contract amp Compliance Administrator

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Job Description
SUMMARY PURPOSE OF POSITION
The Special Services Employee (SSE/Temp) - Contract and Compliance Administrator will assist SCRRA departments with the development of new solicitations and contracts and will provide guidance in the ongoing administration of a variety of contracts for construction, operations, maintenance, and professional services.
This at-will employment will be for a limited term of up to, but not to exceed 999 hours in a fiscal year (July 1-June 30) or six (6) months, whichever comes first.
TO APPLY
: This is a continuous recruitment with the first review of applications beginning March 11, 2022
Interested applicants are encouraged to apply immediately.
DISTINGUISHING CHARACTERISTICS
This is the entry level in the Contract and Compliance Administrator series. At this level, assignments are generally limited in scope and are performed within a procedural framework established by higher-level employees.
SUPERVISION EXERCISED AND RECEIVED
• Receive general oversight from senior staff, Director or Executive level roles.
• No formal supervisory responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities:
Administer and monitor contracts to ensure compliance with applicable local, state and federal laws, rules and regulations, as well as SCRRA Policies and Procedures.
Assist with planning of procurements and setting pre-award schedules for contracts including Board actions.
Request quotes and prepare solicitation documents for Invitations for Bids, Requests for Proposals, and Requests for Qualifications.
Assist in coordination of Pre-Bid/Proposal meetings to present the projects and solicitations to potential bidders/proposers.
Prepare draft award recommendations and Board Reports.
Conform final contract documents and blanket purchase orders.
Prepare required reports and correspondence.
Attend various meetings, including pre-Bid/Proposal conferences and post-award debriefings.
Assist in the contract standardization process.
Monitor all aspects of contract compliance.
Serve as a liaison between contractors, other departments, and other outside entities as required and assist in resolving conflicts between contractors and SCRRA.
Assist with issuing Task Orders and Guaranteed Maximum Price preparation.
Process approvals per assigned delegation of authority.
Review contractor invoices for contractual compliance.
Conduct closeout actions upon contract completion such as final audit, payment, release of committed funds etc., under direction of Agency Management.
Contribute to the advancement of SCRRA's goals through commitment to productive collaboration with all stakeholders.
Assist in negotiating contract terms and conditions.
Process purchasing requisitions and prepare purchase orders.
Prepare items for review in coordination with senior staff.
Review, approve, and negotiate requests for change orders and contract amendments.
Provide response for contract usage, budgeting, and other relevant contract information as needed for relevant departments and to satisfy legal and contractual requirements.
Train internal customers and be a change agent on policies and procedures regarding procurement and contract compliance.
Perform other related duties as assigned.
MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS EDUCATION AND EXPERIENCE
Bachelor's Degree in Public Administration, Business Administration or a related field.
A minimum of (4) years of work experience successfully performing contract administration functions, proposal preparation, contract negotiation and procurement or a majority of the duties described above.
A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
A valid class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.
PREFERRED QUALIFICATIONS
Experience in construction related projects
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of :
Construction
Public contracting principles
California and Federal laws applicable to contracts used by public agencies. Prior contracting experience under Federal Transit Administration (FTA) regulations will be taken into consideration.
Cost/price analysis
Regulated environment
Skilled in :
Verbal and written communication
Detailed data analysis
Microsoft Excel and Word (Intermediate/Advanced)
Organization and time management
High degree of accuracy and attention to detail
Oracle and other automated procurement and contracting applications
Ability to :
Read and comprehend complex documents such as contracts, statutes, and regulations
Collaborate with other departments
Self-motivate, exercise initiative and judgment in carrying out detailed projects and tasks
Balance and handle multiple priorities simultaneously
Work in a fast-paced environment
Handle and maintain confidential information
PHYSICAL REQUIREMENTS
Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations.
Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery.
Transport equipment or boxes up to 25lbs.
Exchange ideas by means of communication.
Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks.
Hear and perceive the nature of sounds when working on or near railroad tracks.
Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations.
WORKING CONDITIONS
Telecommuting may be available for this classification. Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85 decibels, such as heavy trucks, construction, etc.)
SUPPLEMENTAL INFORMATION Selection Process:
Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA.
Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for meets expectations as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.
In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA
Closing Date/Time:
Job Address
Los Angeles
California
United States
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METROLINK
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About Metrolink
Metrolink is proud to serve as the LINK between six Southern California counties with safe, seamless and reliable transportation and connectivity. By reducing 9.2 million car trips annually, Metrolink has proven to be an effective solution, taking pressure off freeways and reducing gridlock.
JOIN OUR TEAM
With a shared purpose and commitment to excellence, we strive to motivate and challenge our employees to explore the limits of their potential. We promote a culture of innovation, safety, team-work, collaboration, and respect. We strongly encourage candidates from diverse backgrounds,skills and experiences and actively eliminate disparities through inclusive hiring practices, that acknowledge the contributions and potential of all candidates.
Advancing the well-being of our riders, our communities, and our planet, one ride at a time.
Metrolink is Southern California’s regional passenger rail service. As a leader in sustainable transportation and a force for equity and economic prosperity, we work hard every day to make our region more accessible by train. We improve the quality of life for all of our communities by empowering riders to choose how they travel and connecting people to greater opportunity and new experiences. As a result, our riders get where they need to go without worrying about access to transportation or sitting in traffic. Metrolink counts nearly 12 million annual boardings, removes an estimated 9.3 million vehicles from the road and reduces greenhouse gas emissions by 130,000 metric tons with our fleet of Tier 4 clean technology locomotives each year.
WHAT'S IT LIKE WORKING AT METROLINK?
Our employees stand at the very heart of our success – they devote their ideas, creativity, knowledge and entrepreneurial spirit to ensuring a great customer experience. We support and develop our employees through targeted, customized, professional development and a healthy work-life balance, a culture focused on innovation and connecting people to opportunity.
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