Receptionist/ Administrative Assistant On Call Internal Only

Profile

Note:
this is an Internal Posting
, meaning only Union Members, current employees of BSNC & Subsidiaries/Affiliate or BSNC Shareholders, Shareholder Spouses or Descendants, may apply and be considered. All others will be disqualified.
**MEMBERS ONLY**SIGN UP NOW***. is seeking an on call Receptionist/ Administrative Assistant in Anchorage, Alaska.
This position serves as a back up to the receptionist for the Anchorage Office during absences of incumbent and during times when required by workload or scheduled events. Will perform basic receptionist duties: answering and referring phone calls, sorting and distributing mail, operating postage machine and meeting and greeting visitors. Will work with all departments within company, as needed.
ESSENTIAL DUTIES & RESPONSIBILITIES
Operates a telephone console, fax machines, copiers, and postage meter, etc. Ensures that the office machinery is maintained by vendors to ensure that it is in working order at all times. Coordinates and schedules maintenance with these vendors.
Receives and routes telephone calls to individuals and/or provide answers. Takes and relays accurate messages in a timely manner. Greets and directs visitors to the appropriate departments.
Maintains schedule for the reception area to ensure coverage at all times.
Assures that incoming mail is routed to the proper department. Will time and date stamp various types of incoming correspondence (mail, faxes, etc).
Assures that outgoing mail has the proper postage including regular mail, Federal Express, Gold Streaks, etc. Makes sure counter correspondence is picked up and delivered as soon as possible.
Order and maintain basic office supplies for all departments.
Provides basic employment information to job applicants.
Distributes changes in address and last will and testament forms to shareholders and their families.
Performs standard office duties such as the production of general office written or electronic correspondence. Type memos, correspondence, reports, and other documents using word processing equipment. Performs a variety of general offices duties as assigned.
Helps others with overflow work or special projects. Helps coordinate office and corporate events.
Keeps BSNC and Subsidiary’s phone directory updated and maintained.
Schedules and tracks the use of the conference rooms and various building facilities, and equipment. Maintains supply levels and cleanliness standards in conference rooms and break rooms
NON - ESSENTIAL DUTIES & RESPONSIBILITIES
Act as a back up to other departments as needed.
Assists other departments as needed.
Other duties as assigned.
Job Requirements :
Required (Minimum Qualifications):
High school diploma or equivalent General Educational Development (GED) certificate.
A minimum of two (2) years experience in typing and general office practice.
A minimum of one (1) year experience providing customer service.
Experience showing good communication, interpersonal, motivational, and organizational skills.
Computer related experience to include proficiency with Microsoft (MS) MS Word, MS Excel, and MS Outlook.
Position requires punctuality and dependability to satisfy front desk coverage requirements. The ability to be at work consistently and predictably. Must be available as an on-call employee. Within a one (1) hour notice.
Observance of a level of personal hygiene/appearance that meets generally accepted business standards and expectations
Knowledge, Skills and Abilities - Required:
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
Managing one's own time and coordinating time with others.
Ability to communicate information and ideas in writing so others will understand.
Using computers and computer system software, enter data, or process information.
Skilled to be highly organized and able to work with minimal guidance.
Must be task oriented, self motivated and have the inherent ability to multi-task, work under pressure, meet deadlines and work as a team-player.
Strong attention to detail and follow-through skills
Sufficient language skills to read and comprehend simple instructions, short correspondence, and memos, write simple correspondence, and effectively present information in one-on-one and small group situations to customers, clients, and other employees.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.
WORK ENVIRONMENT
Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.
Job is performed in a modern office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system.
SUPERVISORY RESPONSIBILITIES
None.
ADDITIONAL QUALIFYING FACTORS
As a condition of employment, may be required to pass a pre-employment drug screening, as well as have acceptable reference and background check results.
**MEMBERS ONLY**SIGN UP NOW***. is an Equal Opportunity/ AA/ M/ F/ D/ V employer.
In accordance with BSNC policy preference will be given to qualified current employees and qualified BSNC shareholders, spouses, and descendants.
We participate in the E-Verify Employment Verification Program. We are a drug free workplace.
BSNC offers competitive benefits package.
If you are a person requiring accommodation or assistance to apply for a job please contact
HR
We only accept resumes when posted to our Career Site for open positions.
Visit our website at
****for more details and to apply.
Offer Relocation :
No
# of Openings :
1
% of Travel Required :
10-20%
Job Code :
501

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