Business Contracts Coordinator

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Business Contracts Coordinator
Responsibilities: Develops and drafts agreements, using template/form/standard agreements whenever possible. Conducts contract preparation activities, including initial drafting of contract document, negotiating terms and conditions, may seek management approval of terms which deviate from University standards, as well as coordinate with the Office of Risk Services to mitigate risk to the University. Evaluates all information provided and obtains additional information as required to arrive at sound business decisions consistent with University policy and regulations. Selects appropriate contracting method based on departmental needs. Develops negotiating teams comprised of user departments and, in some cases, technical advisors for the negotiation of terms and conditions with providers of a vast range of services. Negotiates terms most favorable to the campus. Drafts contract language and develops counter-proposals. Develops final document and oversees production of final agreement prior to signature by delegated authority. Obtains review and approval as to legal form and/or language of agreements from the Office of Legal Affairs or Office of General Counsel as mandated by University policy. Serves as liaison to ensure coordination between multiple parties. Works with campus clients and campus control units to identify and mitigate all types of risks in business contracts. Counsels campus departments in the execution of agreements and provides appropriate business, policy and legal review. Partners with department requesting contract, as well as oversight departments (i.e., subject matter experts) to draft contract language using terms most favorable to campus. Reviews contracting trends and makes recommendations to campus clients on establishing contracts to reduce repetitive transactions and minimize administrative processing costs. Provides analysis for complex contracting projects. Maintain agreement templates, document library of pre-approved exceptions, explanations, policy. Manages data in contracting database and runs reports for analysis. Acquires and maintains a basic technical understanding of commonly used contracts executed by the campus. Participates in staff development that enables the staff member to stretch and grow; includes work on committees and assignments, formal and informal coaching and mentoring, regular training and conference attendance.

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