Program Ops Specialist

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Program Ops Specialist
The candidate manages program areas, performs tasks and works on projects for open government compliance and its associated litigation support. Represents the director on certain projects and may interact with key influences in the University community. Manage all aspects of compliance support services for Public Records and Open Public Meetings compliance programs. Analyzes of fiscal and risk impact to university because of proposed legislations, immerging case law and immerging Sunshine Committee recommendations. Assures appropriate University personnel are aware of potential impacts; integrates these changes into compliance structure and best practices for Public Records and Open Public Meetings compliance program-university wide. Recommends and implements policies, best practices and structures mitigating impacts negative to the University. Build on impacts positive to the University to assure better compliance. Works with staff to integrate these changes into University-wide training programs. Works with staff to integrate these changes into processes for identification and collection of records, and into legal analysis during records review process. Assures compliance liaison list is approved, updated and implemented on a regular basis. Manages public records log distribution list and assures distribution. Creates the architecture, policies and best practices for quality assurance of public records and open public meetings compliance. Monitors progress of University and compliance program staff as they integrate these new changes into their workload. Report results and challenges to quality assurance on a regular basis. Suggests changes to program to increase quality and productivity. Implement changes as requested or as appropriate. Create, oversee and manage the applications and processes associated with the office’s central document management systems and those of the Director. Implement, oversee, manage and enforce all applicable records retention schedules. Work with Records Management Services to revise and create new legal retention schedules for the office. Act as a resource on broader compliance issues with Records Management Services, upon request. Approves all final disposition of the office’s and the director’s administrative files as required by the University’s records retention schedules and RCW 40.14, Preservation and Destruction of Records. Some tasks associated with this function include budget reconciliation and forecasts, purchasing, drafting correspondence, on- boarding of new staff, managing calendars, arranging for events and travel. Bachelor’s Degree in any field requiring analytical thought, high levels of organization, and excellent communication skill. Should have equivalent experience may substitute for degree requirement. Should have 4-5 years of legal research, project management, event management, office and fiscal administration. Should preferably have paralegal experience, office and fiscal administration in a small law firm. Experience in higher education and background in open government and privacy compliance is needed.

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