Administrative/Accounting Assistant

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Administrative/Accounting Assistant
We are looking for a conscientious self-starter to provide administrative support to our office.  This person will assist with routine Accounting functions including, but not limited to, Quickbooks data input.  Duties also include front-office duties and project-related admin work.  Key to this role is projecting a professional company image for Excel through in-person and phone-based interaction with employees, clients, and partners.
Responsibilities
Answer calls and transfers them to the appropriate staff member.
Meet and greet in-person clients and visitors.
Open and distribute mail
Quickbooks data entry, assistance with report generation, and invoice preparation
Create and modify documents (transmittals, letters, memos, reports, tables, etc.) using Word,
or Excel. Ensuring that you spell-check and proofread your own work.
Perform general support duties to include but not limited to: photocopying, binding documents,
faxing, mailing, and filing.
Maintain and update Archive project files on a routine basis.
Maintain hard copy and electronic filing system.
Initiate, sign for, and distribute courier dispatches (UPS/Fed Ex).
Research, compare, procure and maintain office supplies (general, printer, fax, copier, mail, and kitchen).
Set up and coordinate meetings and Excel’s attendance and/or participation in conferences.
Maintain and distribute weekly staff schedules.
Support staff in assigned project-based work.
Coordinate all service and repairs for Excel’s office equipment.
Maintain conference room, supply cabinets, and other common areas of the office.
Qualification Requirements
Minimum 3 years of related experience
Proficiency in Microsoft Office, Quickbooks Premier, and Phone Etiquette
Experience with tracking and responding to Municipal/County/State RFPs/RFQs a plus
Experience with Constant Contact and/or LinkedIn a plus
Associates Degree in Business and/or Accounting or Vocational College preferred
To apply, send your brief introduction letter and resume to us ATTN: Careers
Contact Information
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111 North Center Drive
North Brunswick, NJ 08902
****
Email:
[email protected]

Company info

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