HIM/Medical Records Clerk

Profile

Responsibilities
Fairfax Behavioral Health (a UHS facility):
Fairfax Behavioral Health, founded in 1930, is a private, free-standing mental health hospital that specializes in psychiatric and detox treatment. We strive to meet and respond to the needs of our community by offering a continuum of care and evidenced-based programs at multiple locations within our region. We have behavioral health facilities and services located in Kirkland, Everett and Monroe, Washington. Mental and behavioral health challenges are a growing concern within our communities. Whether it is ourselves or a loved one, we will all likely be affected by behavioral health and mental disorders or illness. This drives our passion for providing evidenced-based outpatient and inpatient psychiatric treatment programs with successful outcomes.
For more information, please visit us at (please use the apply button below)
COVID-19 Vaccination requirement:
After October 18, 2021 all Washington state healthcare employees, educators, contractors, and interns will be required to provide proof of full COVID-19 vaccination record as a condition of employment. You must submit your documentation to Human Resources before your first day of employment with Fairfax. Please remember to bring your COVID-19 immunization card to your orientation with our HR team.
Position Summary
The Health Information Medical Records Clerk participates as an important member of the records management team by ensuring the quality maintenance of patient information/medical records, within all laws, rules and regulations of federal and state licensing agencies, and Joint Commission standards for the quality of patient care.
Qualifications
Education:
At least high school graduate or equivalent required. College credit or completion of a program in Medical Records/Health Information preferred.
Experience:
At least one year experience in a medical office/behavioral healthcare setting preferred. Knowledge of medical terminology and HIPAA laws and regulations preferred.
Additional Requirements:
Keyboarding speed of at least 40 wpm preferred. Solid experience and familiarity with computer systems, especially Microsoft Word, Excel and e-mail preferred. Good organizational skills which enable one to work quickly and accurately with a large amount of incoming requests; ability to provide a positive customer service orientation toward patients, former patients, their families and caregivers. Ability to interact positively and confidently with doctors, professional medical staff and other team members. May be required to work occasional overtime and flexible hours; flexibility with additional projects/assignments
Responsibilities
Assemble patient charts and audit and flag for deficiencies at a minimum of 6 charts per two hour session.
Correctly route newly assembled patient charts to physicians for signature or dictation and log in chart locator in the MS4 computer system.
Scans chart documents into electronic health record when applicable.
Maintain an accurate on-line discharge log of all charts being assembled.
Re-file patient charts onto proper location on wall.
Pull onsite charts or order charts from off-site location for re-admits and send to the proper unit.
File loose filing and reports in patient charts.
Provide guidance to physicians/licensed practitioners and facility personnel in completion of medical records, ensuring compliance with all laws, rules and regulations of federal and state agencies and within the Joint Commission standards for the quality of patient care.
Maintain confidentiality of patient records and facility employees.
Answer inquiries from internal and external contacts regarding information recorded in the patient’s medical records, within all departmental policies and guidelines and statutory regulations.
Notify the manager regarding any potential problems with record assembly, updates, maintenance and/or breaches of confidentiality.
Order and maintain an inventory of office supplies for the department.
Round daily for discharged patient charts on units.
Adhere to facility policies and procedures.
Attend all mandatory facility inservices and staff development activities as scheduled.
Adhere to facility standards concerning conduct, dress, attendance and punctuality.
Support facility-wide quality/performance improvement goals and objectives.
Perform other medical record support activities as needed and directed. This may include downloading transcriptions, mailing or faxing documents for continuity of care and supporting annual or semi-annual chart purge activities, and other tasks as assigned.
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