Conference Center Coordinator part-time

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Conference Center Coordinator (part-time)
LOCATION:
Bloomfield Hills
GENERAL PURPOSE:
The law firm of Butzel Long is seeking a part-time conference center coordinator for its Bloomfield Hills office. The conference center coordinator will work approximately 16-20 hours/ 2 days a week and will manage the conference center, attend to visitors and address inquiries on the phone and face to face. The coordinator will also supply information regarding the organization to the general public, clients and customers.
RESPONSIBILITIES:
Organize conference and meeting room booking based on capacity and technology requirements.
Open ticket with IT to request technology needs.
Coordinate meetings and organize catering as requested.
Answers incoming telephone calls, determines purpose of calls, and forward calls to appropriate personnel, department or voicemail.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Ensure visiting attorney offices are cleaned and stocked.
Provide other administrative assistance as needed such as administrative work, filing, copying, and scanning or library assistance.
Greet persons entering organization.
Notify individual(s) with whom the visitor(s) have appointments and direct visitors to correct destination.
Track hand deliveries immediately upon receipt, notify attorney and secretary of delivery and who it is from; and, if the delivery is time sensitive, notify Digital Support.
Monitor visitor access and maintain security awareness.
Order car service as requested.
Maintain the Conference Rooms and control inventory relevant to reception area and kitchens.
Tidy and maintain the reception area, coffee bar and 1
st
and 2
nd
floor kitchens.
Assist Operations department with facility communication and follow up.
Cooperate with members of other administrative departments as necessary.
SKILLS AND ABILITIES:
Effective verbal and written communication skills, with strong attention to detail
Ability to work effectively as a team member
Excellent computer skills
Reliable and strong work ethic
EDUCATION, EXPERIENCE AND/OR TRAINING:
High school diploma with one to two years of experience
Knowledge of administrative and clerical procedures
Knowledge of customer service principles and practices
Ability to work a multi-line telephone system

Company info

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