Legal Administrative Assistant - Employee Benefits

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Legal Administrative Assistant - Employee Benefits
The candidate produces, edits, and formats correspondence, memoranda, reports, and other legal documents utilizing a computer, transcription equipment, and other office equipment. Supports multiple attorneys and paralegals as a primary assignment in the preparation of client benefit documents and employment-based immigration petitions. Coordinates and performs administrative tasks for the employee benefits and immigration practices, including client and matter openings. Gathers and summarizes data for reporting utilizing software such as INSZoom, PAIS, etc. Answers and screens call in a courteous and timely manner and provide client assistance when needed. Reviews, sorts, and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, processes and routes mail to specific delivery service and follow up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes the Firm’s centralized docketing and calendar system and enters client data into restricted and non-restricted departmental databases. Requests conflict of interest reports with File Opening/Conflicts, opens new clients and/or matters, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Manages attorney calendars, schedules appointments, and coordinates travel arrangements. Processes bills under traditional hourly and fixed-fee billing structures; proofs billing statements; reviews and edits bills. Collaborates with administrative support staff (document production, receptionists, business office, etc.); proofs documents returned from document production; ensures that attorney timesheets are entered and released in a timely manner. Shares overflow responsibility in document management, filing, photocopying, or other legal administrative duties as time permits and as requested by the Practice Support Team Coordinators or other attorneys. Also assists other LAAs with their workload in a team environment.

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