Policy amp Standards Program Director

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Policy & Standards Program Director

Duties: Serves as the key contact for OSU policies and standards development, as well as the policy and standard development process; Collaborates with policy owners and other stakeholders in assessing proposed policies to include benchmarking with other institutions and researching policy options; Assists policy owners with the policy process to ensure all new and edited policies are compliant with university standards, consistent in format and are void of conflict or duplication with existing policies; Coordinates the policy approval process in conjunction with policy owners, stakeholders, Academic Affairs, Faculty Senate, University Finance and Administration, the Research Office, and the Office of General Counsel; Develops systems intended to track the review process through all stages and communicate current status to appropriate parties including the CCO, Executive Policy and Standards Committee members, and university administration; Ensures changes to policies and standards are tracked and that documents are edited for consistent style, structure and information flow; Organizes the cyclical review of UPSM policies to ensure the policies remain accurate, effective, and aligned with the university’s current and strategic objectives; Maintains an information database/library of all current and former UPSM policies and standards and serves as the historian of policies for any questions concerning former UPSM policies and standards. 25% – Administrative Coordination, Management, and Planning Manages the day-to-day functions of the UPSM administrative process. Makes evaluative judgments on the appropriate methods to use to ensure efficient, quality results in all UPSM work. Analyzes, develops, and frequently adapts, combines or makes continuous process improvements to services; Makes changes to policy development workflow processes; Advises the CCO on program improvements and assists in setting goals. Tracks, records, and analyzes data regarding policy office activities, and develops policy office activity and metrics reports. 15% – Outreach and Communication Develops briefing/education materials for policy development and training processes for administrative policy makers; Maintains the UPSM website to include posting updates in a timely manner and verifying links are operational; ensures the most current OSU policy standards and information are updated for campus and the public for official reference; Sends out email distributions of new and revised policies and standards and confirms the distribution process is accurate; Provides information on the UPSM program, and makes referrals as appropriate; Assists policy owners create and disseminate campus awareness and education materials on policy initiatives; Upon completion of the review process, distributes all new and/or revised policies and standards to the campus community. 10% – Other Duties as Assigned Attends continuing professional education seminars and conferences; Collaborates with stakeholder offices on pending legislation and associated policy requirements; Assists with special projects as needed.

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