Administrative Support Coordinator II Library 511142

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Job Description
Description:
Working Title:
Administrative Support Coordinator II
Classification Title:
Administrative Support Coordinator II
Posting Details
Priority Application Date (Posting will remain open until filled): Sunday, March 13th @ 11:59pm PST
Hiring Preference
Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.
Position Summary
The Administrative Support Coordinator II position's primary responsibility is to provide Library-wide administrative support in the Dean's Office of the University Library. The incumbent provides direction, leadership, and independently performs and coordinates administrative duties under the general direction of the Administrative Analysts/Specialists.
The ASC II is responsible for providing administrative support to the Office of the Dean of the Library and Associate Deans of the Library, and coordinates the day-to-day operations of the office. Incumbent is responsible for the coordination and management of multiple logs, schedules and calendars.
FLSA
: Non-Exempt
CSU Classification Salary Range
: $3,440 - $5,639 per month.
Hiring Range
: Anticipated hiring range is near the minimum of the classification salary range, commensurate to candidate's knowledge, skills and experience.
Salary Grade/Range
: 2
Recruitment Type
: Regular
Time Base
: Full-Time
Pay Plan
: 12 months
Work Hours
: 40 hours a week. Monday - Friday 8:00 a.m. - 5:00 p.m.
Department Information
As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library's mission is to inspire excellence in teaching, learning, and scholarly activities.
The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HIS). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another's success.
Minimum Qualifications
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and
practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally,
incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to
clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond
basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is
also a prerequisite.
These entry qualifications would normally be obtained through a high school program, technical/vocational program,
or their equivalents combined with several years of related office work experience.
Required Qualifications
Experience:
1. Experience coordinating clerical and administrative support functions in a large/complex academic, administrative, or program office, and/or in a higher-level administrative office or comparable setting.
Knowledge, Skills and Abilities
2. Proven knowledge of oral written and communication skills.
3. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.
4. Thorough knowledge of Microsoft Office systems (specifically Excel and Word) and ability to use a broader range of technology, systems, and packages.
5. Ability to carry out work independently, and as a team member.
6. Ability to carry out complex projects involving coordination with other departments.
7. Ability to multitask throughout the day and maintain strong organization skills
8. Ability to conduct a broad range of administrative problems which may at times require research, analysis, and evaluation of information.
9. Ability to draft and compose correspondence and standard reports.
10. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
11. Ability to provide evaluation and recommendations related to operational and procedural matters.
12. Ability to perform business math, such as calculate rations and percentages, track and analyze financial and/ or budgetary data, and make accurate projections requiring some inference.
Preferred Qualifications
13. Experience working in higher education
Required Licenses/Certifications
N/A
Documents Needed to Apply
Resume and cover letter
About Sac State
Sacramento State
is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the Farm-to-Fork Capital, is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. As the regional hub of higher education, Sac State is dedicated to
student success
diversity, equity and inclusion
community engagement
philanthropy
, and campus safety
As evidenced by the values embedded in our Hornet Honor Code
, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please visit the Why Sac State
? page.
Background Check Disclaimer
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.
COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at ****and questions may be sent to ****
Out of State Employment Policy
Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy
prohibits the hiring of employees to perform CSU-related work outside the state of California.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit ****The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit ****Jeanne Clery
Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at ****The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected c andidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( i.e . H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Closing Date/Time: Open until filled
Job Address
Sacramento
California
95819
United States
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About **MEMBERS ONLY**SIGN UP NOW***.
Sacramento State, ranked the fourth most diverse university in the western United States, according to U.S. News and World Report (2019), is at the forefront of issues paramount to the region, such as environmental research, politics, business, arts, healthcare, entrepreneurship and more. The University is preparing tomorrow’s leaders to embrace California’s opportunities, solve its challenges, and redefine what’s possible.
The University offers 64 bachelor’s degree programs with 70 concentrations, 51 master’s degree programs with 26 concentrations, and five doctoral degrees, in Audiology, Physical Therapy, School Psychology, Public History and Educational Leadership, with two concentrations in Ed.D. It also offers 28 post-baccalaureate certificates and 10 credential programs, and houses numerous research and community service centers. Sacramento State is impactful globally and locally, with more than 240,000 alumni around the world and with 1-in-20 residents of the Sacramento region as proud alumnus or alumna.
Sacramento State At a Glance:
Founded: 1947 (as Sacramento State College)
President: Robert S. Nelsen
Campus: 300 acres, six miles from the State Capitol; a designated “Tree Campus USA”
Six-County Service Region: Sacramento, Placer, Yolo, El Dorado, Sutter, Yuba
Athletics: NCAA Division I
Key Rankings and Distinctions: 
Fourth most diverse University in the western United States (US News and World Report, 2019)
17th best undergraduate teaching in the Western Region, United States (U.S. News and World Report, 2019)
1 in 20 adults in the region is a Sac State grad
Top 20 Best Bang for the Buck for Western Colleges (Washington Monthly, 2019)
Capital Fellows Program, which offers public policy fellowships in California State government, is ranked as one of the best internships in the nation for career development. Fellows are placed at some of the highest levels of state government.
Bachelor's in gerontology degree is ranked fifth-best in the U.S. (College Choice)
The School of Nursing averages the CSU’s highest first-attempt pass rate, with scores higher than UC Irvine and UCLA
Master of Science in Accountancy program ranked third nationally for Best Online Program and sixth most affordable (SR Education Group)
Students:
Fall 2019 total enrollment: 31,156 (full-time: 24,888; part-time: 6,268)
Student-to-faculty ratio: 24:1
Average class size: 27
Enrollment by Ethnicity (Fall 2019):
Hispanic: 34%
White: 26%
Asian American: 19%
Other/multiracial: 6%
African American: 6%
Unknown: 4%
Non-resident alien: 4%
Pacific Islander: 1%
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