Field Legal Secretary I

Profile

Field Legal Secretary I
Responsibilities: Displays high degree of professionalism in order to maintain confidential information, deal with people tactfully and help establish strong relationships and positive communication. Handle a broad number of administrative duties including: managing an active calendar including proactively managing schedule conflicts, delays or cancellations; completing expense reports. Follows up on information/data from the offices in the Region and prepares spreadsheets with the responses. Create agendas and compile documents for meetings. Oversee Region SharePoint site. Receives and screens visitors and telephone calls respond to inquiries on a variety of matters such as the status of pending cases. May respond to inquiries with a standard letter. Prepares standard legal documents utilizing templates. Proofreads and corrects prepared materials for proper grammar, spelling, punctuation, format, syntax, and content. Ensures legal documents contain all necessary portions or related documents for court acceptance files legal documents with proper courts. Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings including electronic media and technology used within the office and court system. Sorts, opens, logs, and distributes incoming mail to staff attaches incoming correspondence to case file and related materials needed for action with use of office technology and document management systems as needed. Manages attorney's calendar through Legal Files e.g., schedules appointments, coordinates depositions and appearances. Resolves scheduling conflicts with attorney's approval. Performs additional duties as requested such as: Requests fees for payment from Claims department. Informs witnesses of scheduled court appearances and miscellaneous other duties, including the maintenance and use of electronic document management systems.

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